Procurement & Sourcing Specialist

St. Croix Falls is looking for a Procurement & Sourcing Specialist position to join our Supply Chain department! 

This is a full-time (1.0 FTE) position that will work Monday through Friday, typically day shifts. 

The Procurement and Sourcing Specialist coordinates and is responsible for facilitating and implementing processes and systems for managing materials, inventory control, procurement, and vendor/technician visits for the facility under the direction of the Supply Chain Director. Responsibilities include management of materials acquisition, receiving, storage and distribution, utilizing the current procurement system. Serve as a liaison between Supply Chain and all departments, as directed, vendors and technicians to ensure effective and effective and efficient management of supplies, instruments and equipment. 

Essential Duties and Responsibilities:

• Monitor and recommend restock levels as needed
• Manage purchase order process, receiving and issues for all assigned departments
• Report back-orders to Supply Chain
• Manage the storage of all department’s stock and non-stock inventory in an efficient manner consistent with facility practices
• Requisition of surgical and medical supplies, implants, and small equipment necessary to support the needs of the departments and physicians
• Develop and maintain customized requisitions to facilitate the ordering of department inventory through the procurement system
• Assist in the preparation of financial reports highlighting utilization and cost effectiveness of supplies, cost per procedure, and comparative benchmarks
• Generate routine and ad-hoc reports as requested
• Analyze cost data in relationship to usage while maintaining quality clinical outcomes
• Take an active approach in relation to standardization and utilization. Continue to review Medline Renewal opportunities for reprocessed instruments and supplies
• Collaborate with all departments to support goals of product standardization and contract optimization opportunities
• Ensure objective of enhancing patient care in a cost-effective manner through effective utilization of and savings from Premier GPO contracted supplies and equipment is carried out
• Facilitate system wide coordination to insure cost-effective utilization of supplies and materials
• Assess the need for new supplies, materials, and equipment with staff to evaluate, select, acquire, and educate on new products and equipment
• Collaborate with Department Leadership to assist in capital acquisitions
• Maintain current knowledge of St. Croix Health Purchasing Network and Premier contracts.  Attend department meetings as directed by Supply Chain Director
• Manage equipment, materials, and supplies within budget and identifies root causes of variances and develop action plans for improvement
• Manage inventory levels to maximize inventory turn while maintaining adequate stock
• Maintain current knowledge of materials management issues to be able to fill in when needed.
• Demonstrate behavior standards when other duties are assigned
• Manage and develop equipment tracking best practices by maintaining list of current equipment in departments.  The Procurement and Sourcing Specialist will work collaboratively with Biomed team to ensure matching equipment lists and timely completion of Bill of Sale paperwork, if necessary

Education & Licensure: 

• High school diploma or equivalent required
• Associate’s degree in business, finance or related field combined with relevant previous experience

Experience:

• Minimum of three (3) years’ experience in supply chain procurement and inventory management preferred
• Previous Operating Room Supply expierence preferred

Knowledge, Skills & Abilities: 

• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to work independently
• Effective interpersonal skills, including good listening and communication skills
• Ability to handle confidential information discreetly and appropriately
• Adjust to stressful situations with confidence and good judgment
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ration, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Ability to deal with problems involving a few concrete variables in standardized situations

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing, bending and reaching
• Must be able to lift up to 50 pounds at times

St. Croix Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values. 

Mission:  To deliver care driven by excellence, guided by heart, and grounded in community.       

Vision:  To be a trusted partner in providing healthcare that is personal and accessible to all, by adapting to meet the needs of our communities and support lifelong well-being.

Values:  Integrity, Compassion, Collaboration, and Respect. 

Here at St. Croix Health we offer our employees with a robust benefits package that includes: 

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking
• Employee prescription discount program

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.