Procurement Officer

TEMPORARY PROCUREMENT OFFICER (AR4) BCGEU FACILITIES DEPARTMENT JOB ID: P0324 Job Title: Procurement Officer (AR4) Location: 4126 Norland Ave, Burnaby, BC V5G 3S8 Duration: 1-year Job Summary: Reporting to the Director of Facilities and Procurement, the Procurement Officer provides leadership, coordination and oversight of procurement across the BCGEU, including goods, equipment, professional services and operational contracts. The Officer develops procurement strategies, leads complex competitive processes and oversees procurement-related contract development and administration. Key Responsibilities: Procurement Planning and Strategic Sourcing : Develop and coordinate procurement plans, assess purchasing needs, and identify appropriate sourcing strategies to achieve best value. Competitive Procurement and Evaluation : Lead and coordinate competitive procurement processes, including preparing tenders, evaluating submissions, negotiating terms and making award recommendations. Functional Direction to the Senior Buyer and Procurement Team : Provide guidance, direction and support to the Senior Buyer and procurement staff, including assigning work, reviewing deliverables and supporting complex procurement activities. Contract Development and Administration : Prepare, review and administer contracts, coordinate renewals and amendments, and support the resolution of supplier and contractual issues. Financial and Commercial Analysis and Purchasing Controls : Review procurement requests, assess costs and financial implications, and support purchasing decisions that align with approved budgets and organizational requirements. Procurement Governance and Contractual Risk : Ensure procurement activities comply with organizational policies, delegated authorities and applicable requirements while identifying and addressing procurement and contractual risks. Procurement Systems and Records : Maintain accurate procurement records and contract information, support procurement systems and develop tools to improve reporting and administrative processes. Stakeholder Communication and Service Delivery : Provide procurement advice and guidance to internal stakeholders, coordinate purchasing requirements and maintain effective supplier and departmental relationships. Strategic Support and Continuous Improvement : Identify opportunities to improve procurement practices, streamline workflows and support long-term procurement planning. Other Related Duties : Perform other related duties consistent with the scope and classification of the position. Knowledge, Skills & Abilities: Strong working knowledge of strategic procurement, RFx development, evaluation, negotiation, contract drafting, purchasing controls and contract administration. Ability to analyze commercial terms, explain financial and operational implications, identify potential contractual concerns and coordinate Legal’s interpretation and advice. Knowledge of procurement obligations relevant to a private trade union, including organizational policies, union requirements, contract law, confidentiality and privacy. Ability to review and clarify specifications in consultation with requesting departments and technical advisors, and to prepare clear procurement documents, evaluation reports and recommendations. Ability to assess commercial terms, analyze pricing and total costs, identify risks and develop practical recommendations. Strong organizational skills and the ability to manage concurrent priorities, deadlines and stakeholder requirements. Proficiency with Microsoft Word, Excel and Outlook, purchasing systems and electronic records management. Strong written and verbal communication, negotiation and interpersonal skills, with the ability to work tactfully with elected officers, staff, suppliers and advisors. Demonstrated judgment, discretion and ability to protect confidential information and maintain impartial procurement processes. Travel and Employment Requirements: Travel is required…

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