Procurement Officer Assistant - Engineering Business Services Center

Procurement Officer Assistant Engineering Business Services Center The Grainger College of Engineering University of Illinois Urbana-Champaign The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for a Procurement Officer Assistant position. Job Summary This position assists in providing purchasing services to faculty, staff, and students located within units being served by shared services. This position will assist in purchasing functions for a variety of products and services, working under the supervision of a designated supervisor. Duties & Responsibilities Assists with evaluation and preparation of all procurement requests for EBSC units, including: a) verification of pricing and delivery/lead times and receiving information. b) requesting, preparing, and/or reviewing required forms related to requisitions and potential orders; working with departments in preparing specifications for purchasing commodities, equipment, and services, or for requisition clarification. c) notification of vendors regarding any required forms such as vendor information forms and disclosure and/or certification forms relating to orders, such as certificates of insurance and vendor financial disclosures; evaluation of documents and forms for accuracy and completeness. d) preparation of reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints); providing of interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors. Assists with the processing of all procurement requests for EBSC units.Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments. Investigates invoices and overdue account balances. Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable. Serves as support to the team in reconciling monthly accounts; verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner. Other duties as assigned. Minimum Qualifications Any one or any combination of the following, totaling six (6) months from the categories below: Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings. 30 semester hours of college credit for course work in any field equals six (6) months. NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications satisfy the above requirements. Knowledge, Skills and Abilities Knowledge of university business and financial policies and procedures. Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs. Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers. Skill and accuracy in preparing University and Departmental forms. Accuracy, speed, and completeness in performance of tasks. Ability to communicate effectively and respond appropriately to others' needs or concerns. Strong customer service skills. Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs …

View the full posting and apply