Procurement Assistant

The Procurement Assistant plays an important role in supporting Forest Lawn’s Procurement Department and day-to-day operations across the organization. This position provides hands-on support in mailroom, shipping and receiving, warehouse, inventory, purchasing, and memorial product activities, ensuring materials and shipments are processed accurately, efficiently, and safely. The role also involves operating equipment, coordinating deliveries, maintaining inventory records, and providing responsive service to internal departments, vendors, and external partners. The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment where accuracy, timely service, and thoughtful handling of materials and memorial products are essential. What You'll Be Doing Receive and/or pick-up interoffice and US Postal mail, newspapers, packages, and other items at post office and deliver to mailroom or general files. Weigh and process package shipments and tracking documentation along with freight delivery to inter-office locations and third parties. Sort mail according to destination and type, such as interoffice and US Postal Mail. Deliver outgoing mail and freight from warehouse to inter-office departments on a daily set schedule. Ensure that all outgoing mail is appropriately inspected and sorted for pick up by pre-sort service. Prepare, receive and track certified and registered mail and ensure that certified receipts are returned to sender. Weigh, prepare and ensure the correct transportation of cremated remains through USPS. Operate postage equipment such as postage meter, scale, scanner, folding machine and other office equipment. Monitor postage meter balances and add funds as needed; identify and troubleshoot routine equipment issues and take appropriate corrective action or coordinate service calls when necessary. Process incoming and outgoing envelopes and packages from services such as FedEx, UPS, and other common carriers. Assist in daily warehouse operations including cycle counts, inventory pulls and receiving. Compare identifying information on incoming and outgoing shipments against bills of lading, invoices, purchase orders, packing slips, orders, or other records to verify the accuracy of shipments. Assist in maintaining, organizing, and cleaning Procurement warehouse. Monitor inventory levels and maintain sufficient supplies of commonly used materials; communicate inventory needs and assist with ordering or replenishment of supplies as directed. Deliver and/or pick up freight to outlying locations and vendors as directed. Attend and actively participate in bi-monthly staff meetings. Perform engraving for all urn products based on approved memorial specifications. Learn, operate, and maintain engraving machinery, following safety and quality standards. Verify engraving accuracy, including spelling, layout, dates, and alignment prior to release to client families. Maintain confidentiality and sensitivity when handling memorial details. Conduct quality checks to ensure memorial products meet standards and service timelines. Collaborate with Products & Services, Funeral Service, and Memorial Counseling departments to meet service needs. Effectively communicate through email and Microsoft Outlook to coordinate shipments, deliveries, inventory needs, vendor communications, and departmental requests. Drive Association vehicle to transport mail, freight, supplies, equipment, and other materials between Association locations, vendors, post offices, and other designated destinations. Answer incoming phone calls and respond to routine questions or requests from internal departments, vendors, carriers, and other customers; route calls or requests to the appropriate individual when necessary. Interface with the inventory module, NetSuite Operate a forklift and other material-handling equipment safely and appropriately in accordance with established procedures and applicable safety r…

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