Parts Quoter & Purchasing Coordinator

Overview The Parts Quoter & Purchasing Coordinator supports accurate, timely parts quoting and purchasing to keep service and operations running smoothly. This role combines customer service, data entry, sourcing, procurement, and supply chain coordination. The ideal candidate is organized, detail-oriented, and comfortable communicating with customers, vendors, and internal teams. Responsibilities Prepare and follow up on parts quotes, confirming specifications, availability, and delivery timelines. Respond to customer and internal inquiries with helpful, timely service. Enter and maintain accurate quotes, purchase orders, inventory records, and vendor information in company systems. Source parts and compare suppliers based on availability, quality, and lead time. Coordinate purchasing and procurement activities, including order placement, tracking, and resolving discrepancies. Support demand planning by monitoring stock levels, usage, and anticipated requirements. Communicate with suppliers to clarify product details, negotiate terms, and address order or delivery issues. Coordinate with warehouse and operations teams to receive, locate, and distribute parts. Maintain organized documentation and accurate records in ERP systems. Follow established procedures for inventory control, workplace safety, and equipment handling. Requirements Strong customer service, communication, organization, and data-entry skills. Experience or familiarity with purchasing, procurement, sourcing, supply chain coordination, or demand planning. Mechanical knowledge is helpful for identifying parts and confirming compatibility. Familiarity with ERP systems and CMMS platforms is preferred. Must be highly proficient in Microsoft Office, particularly Excel and Outlook, with strong computer skills and the ability to quickly learn and navigate new software systems. Ability to manage multiple requests, maintain accurate records, and work collaboratively with customers, vendors, and colleagues. Must have excellent verbal and written English communication skills, with the ability to communicate clearly and professionally with vendors, customers, and internal teams, including drafting professional emails and business correspondence. Pay: $55,000.00-$65,000.00 per year Benefits: Company pension Dental care Employee assistance program RRSP match Vision care Work Location: In person

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