Parts Purchasing Specialist

Position Overview Vallencourt Construction Co., Inc. is seeking an experienced, dependable, and detail-oriented Parts Purchasing Specialist to join our parts department. This position will be responsible for coordinating and purchasing parts needed to support our automotive and heavy equipment maintenance operations. The ideal candidate will have previous experience in parts purchasing, preferably within the automotive, diesel, construction, or heavy equipment industries. This individual must possess excellent organizational skills, strong attention to detail, and the ability to manage multiple purchasing requests in a fast-paced environment. The successful candidate will work closely with service technicians, vendors, and fellow department employees to ensure parts are accurately sourced, competitively priced, and purchased in a timely manner to minimize equipment downtime. Key Responsibilities Parts Purchasing & Order Management Create, review, and process purchase orders accurately and efficiently. Ensure all purchase orders contain correct vendor information, part numbers, quantities, pricing, and associated work order information when applicable. Review incoming parts requests from automotive and heavy equipment technicians. Research, identify, and source the correct parts using equipment information, manufacturer part numbers, and vendor catalogs. Compare pricing, availability, and lead times among approved vendors to make cost-effective purchasing decisions without compromising urgent repair needs. Create and process pull sheets for allocated parts to be pulled. Review the parts requisition list daily and complete necessary stock replenishment orders. Monitor outstanding purchase orders, follow up on backorders, and communicate delays until orders are fulfilled. Prioritize urgent purchasing requests to help minimize equipment downtime. Maintain accurate purchasing records and ensure all orders are properly documented. Take ownership of assigned purchasing requests from initial submission through order fulfillment. Communication & Vendor Relations Maintain clear, professional, and timely communication with automotive and heavy equipment technicians regarding parts requests and order status. Establish and maintain strong working relationships with vendors and suppliers. Develop reliable lines of communication with vendors to quickly resolve questions, discrepancies, and order-related issues. Communicate changes in pricing, availability, backorders, and estimated delivery dates to the appropriate personnel. Coordinate with other parts department employees to ensure smooth purchasing, receiving, and inventory operations. Promptly address purchasing issues and follow through until they are resolved. Inventory & General Parts Room Support Review inventory replenishment needs and assist in maintaining appropriate stock levels. Assist with cycle counts and inventory verification during periods of reduced purchasing activity. Help stock and organize newly received inventory in designated storage locations. Identify and report inventory discrepancies, incorrect stock levels, or potential stocking concerns. Assist with other daily parts room responsibilities as needed. Maintain a clean, safe, and organized work environment. Required Qualifications Strong attention to detail, particularly when researching part numbers and processing purchase orders. Excellent verbal and written communication skills. Strong organizational, multitasking, and time-management abilities. Ability to prioritize multiple purchasing requests in a fast-paced environment. Proficiency with computers, including Microsoft Outlook, Excel, and general data entry. Ability to research parts, compare vendor pricing, and evaluate purchasing options. Strong problem-solving skills and the ability to work independently. Dependable attendance, a strong work ethic, and a willingness to assist fellow team members. Ability to follow established purchasing procedures and main…

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