Parts & Inventory Coordinator

Parts & Inventory Coordinator Position Summary The Parts & Inventory Coordinator is responsible for the timely receiving, inspection, documentation, organization, inventory control, and distribution of parts and materials. This position ensures that all received parts are processed and stocked within the required Dock-to-Stock timeframe, inventory is continuously verified through cycle counting, and every part issued is accurately recorded against a work order and its associated project number. Key Responsibilities Receive incoming parts, materials, and supplies and verify shipments against purchase orders and packing slips. Inspect received parts for accuracy, damage, and quantity, and report any discrepancies to the Manager. Properly label, organize, and stock parts in designated inventory locations. Maintain a maximum Dock-to-Stock processing time of 45 minutes for received parts, measured from the time of receipt through completion of documentation, placement in the designated inventory location, and updating of the inventory software. Maintain an accurate and organized parts inventory system. Monitor inventory levels, identify replenishment needs, and submit purchase requisitions to the Manager. Placing orders with vendors remains the responsibility of Management Personnel. Issue parts from inventory only after scanning and recording each item against the appropriate work order and its associated project number. Ensure every part removed from inventory is recorded against a work order or project number; no unrecorded inventory withdrawals are permitted. Perform continuous cycle counts so that 100% of stocked parts are physically counted at least once every 30 days; investigate and report discrepancies to the Manager. Investigate and report any inventory discrepancies, missing parts, and incorrect shipments to the Manager. Identify and document unused, defective, or incorrect parts requiring return and coordinate their disposition with Management. Maintain a clean, safe, and organized parts storage area. Communicate with technicians, supervisors, Management Personnel, and other departments regarding parts availability and status as requested. Maintain accurate receiving records, packing slips, receipts, delivery documentation, and inventory transaction records. Store these records in designated filing cabinets. Annually, box and appropriately label all receiving documents and transfer them to the designated document storage area. Follow all company safety procedures and requirements while operating vehicles and handling materials. Perform other parts, inventory, receiving, and warehouse-related duties as assigned. Qualifications Previous experience in parts, inventory, warehouse, automotive, equipment, maintenance, or a related field is preferred. Strong organizational and record-keeping skills. Ability to accurately track inventory and work orders. Basic computer skills, including proficiency in Microsoft Excel and the ability to learn inventory or parts-management software. Good communication and internal customer service skills. Ability to identify different parts, materials, and supplies. Ability to work independently and prioritize multiple tasks. Ability to safely operate a forklift as needed. Valid driver's license and a safe driving record. Ability to lift, move, and organize parts and materials as required. Reliable transportation and dependable attendance. Desired Skills Attention to detail and accuracy. Strong organizational skills. Ability to work in a fast-paced environment. Good problem-solving skills. Ability to communicate effectively with technicians, management, and other personnel. Ability to maintain an organized and efficient inventory system. Mechanical or technical knowledge is a plus. Physical Requirements Ability to stand, walk, bend, reach, and lift throughout the workday. Ability to safely lift and move parts and materials as required by the position. Ability to work in warehouse, shop, and outdo…

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