Parts Coordinator – Fleet Operations

Parts Coordinator – Fleet Operations Full-time | Calgary, AB Help Build the Shop Right From Day One South West Bulk Express Inc. is opening a brand-new, state-of-the-art maintenance facility in Calgary as part of our growth heading into 2026 . We are looking for an experienced Parts Coordinator who understands that strong parts control is the backbone of a high-performing maintenance operation. This role is critical to building the parts department from the ground up —clean systems, accurate inventory, reliable vendors, and zero chaos. The Role The Parts Coordinator is responsible for the end-to-end management of parts and inventory for our tractor and trailer fleet. You will work closely with the Maintenance Manager and mechanics to ensure the right parts are available at the right time , while controlling cost, accuracy, and efficiency. This is not a clerical role . It is a hands-on, operational position for someone who wants ownership and takes pride in building strong systems. In addition, South West Bulk Express will be launching third-party parts sales in the coming year , and this role will help support the setup of those processes alongside fleet operations. What You’ll Own Building and organizing the parts department in the new Calgary maintenance facility Managing parts procurement, inventory levels, and availability for tractors and trailers Establishing vendor relationships, pricing structures, and warranty processes Maintaining accurate inventory records in the maintenance/parts system Issuing parts to mechanics and tracking usage correctly Preventing overstock, shortages, obsolete parts, and emergency purchases Supporting preventive maintenance planning through accurate parts forecasting Keeping the parts area clean, organized, and efficient at all times Supporting the setup of third-party parts sales processes , inventory tracking, and controls Assisting with the hiring, onboarding, and support of junior Parts Coordinators and future parts roles Identifying and fixing gaps in parts processes before they become problems 1-Month Success Plan Within the first 30 days, you will: Set up organized parts storage and labeling systems Validate and clean up inventory accuracy in the system Establish reliable vendor relationships and improve pricing Align parts availability with PM schedules and repair planning Reduce delays caused by missing or incorrect parts 12-Month Success Plan By the end of the first year, you will: Maintain high inventory accuracy and strong parts availability Significantly reduce emergency and rush parts purchases Improve mechanic efficiency through proper parts readiness Demonstrate strong cost control and reduced waste Help support a scalable parts operation , including third-party sales Play a key role in training and supporting junior Parts Coordinators Be positioned for advancement as new South West locations open Who We Want Minimum 2 years of parts experience in a heavy-duty truck, trailer, automotive, or fleet environment Strong knowledge of parts sourcing, inventory control, and vendor management Highly organized, detail-driven, and accountable Comfortable working independently and helping lead others Someone looking for a long-term role , not a temporary stop Takes pride in building systems—not working around problems Compensation, Incentives & Benefits Competitive hourly wage or salary, based on experience KPI-based performance incentives , tied to: Inventory accuracy Parts availability / fill rate Cost control and reduced emergency purchases Process discipline and system accuracy Group benefits package Vacation pay paid out on every paycheque Gym membership discounts and wellness perks Stable, full-time employment in a growing company Clean, modern, state-of-the-art facility Career Growth & Advancement This role is a foundational position within the organization. As South West Bulk Express grows, future career paths may include : Senior Parts Coordinator Parts Le…

View the full posting and apply