Part-Time Office Administrator / Dispatcher – HVAC & Refrigeration

Job Summary: Allen Refrigeration and Air Condition LLC is seeking a dependable, organized Office Administrator / Dispatcher to support daily operations in an HVAC and refrigeration business. This hybrid, part-time role is scheduled Monday through Friday, 8:00 AM to 1:00 PM, for 23 hours per week, with three days on site and two days remote. The role coordinates service calls, customer communications, office records, and administrative tasks. Responsibilities: Answer customer calls and assist with service inquiries. Prepare invoices and estimates using QuickBooks. Schedule service calls and dispatch technicians. Order parts and office supplies as needed. Follow up on unpaid invoices and customer payments. Maintain customer records, office paperwork, and business documentation. Assist with MBE paperwork and related administrative tasks. Coordinate information among technicians, suppliers, customers, and management. Qualifications: Prior office administration experience. QuickBooks experience strongly preferred. HVAC, refrigeration, or construction-office experience is a plus. Strong phone, computer, communication, and organizational skills. Dependable, punctual, professional, and detail-oriented. Able to manage multiple tasks effectively. Pay: From $400.00 per week Benefits: Flexible schedule Work Location: Hybrid remote in Bronx, NY 10469

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