Part-Time Bookkeeper & Purchasing Coordinator

Part-Time: Bookkeeper & Purchasing Coordinator Location: Solon, Ohio | Hybrid | ~20 hours/week | $25-35/Hr based on experience Kintara is recruiting on behalf of a confidential client. About the Role Our client, a venture-backed clean energy hardware company, is hiring a part-time Bookkeeper & Purchasing Coordinator to own day-to-day bookkeeping and purchasing. The role splits roughly evenly: About 10 hours a week on bookkeeping: expense coding, AP/AR, reconciliations About 10 hours a week on purchasing: purchase orders, vendor coordination, invoice matching You’ll report to the Chief of Staff and work with engineering and lab teams and external accountants. This is a focused finance and purchasing role, with the opportunity to expand into general office administration if there is interest. Bookkeeping experience is required. Purchasing can be learned on the job, and training is provided. About the Company Venture-backed company developing advanced energy systems for reliable, lower-carbon power at scale Moving from R&D to commercialization, with real hardware, real customers, and real momentum Small, high-ownership team of engineers and scientists; minimal bureaucracy A chance to build clean financial and purchasing processes at a company that’s scaling Schedule and Location About 20 hours a week, scheduled around what works for you On-site in Solon during onboarding to learn the team, processes, and vendors Hybrid after onboarding; regular on-site time preferred but not required Tools: QuickBooks, Brex, Microsoft Teams What You’ll Own Bookkeeping Code expenses by category, class, and project in QuickBooks Manage AP and AR: invoice entry, tracking, and follow-up Prepare and process approved vendor payments and disbursements Reconcile bank and Brex accounts monthly and maintain the general ledger Track employee reimbursements and incoming customer payments Send monthly summaries to the Chief of Staff and external accountants Flag and resolve discrepancies and coding issues Purchasing Create and track purchase orders for lab, manufacturing, and operating supplies Coordinate with vendors on quotes, orders, delivery, and invoicing Match POs, receipts, and invoices before payment Keep vendor records and purchasing documentation organized and easy to find What You Need 5+ years of hands-on bookkeeping experience with AP, AR, payments, and reconciliations Experience coding transactions by class or project Working knowledge of QuickBooks Comfortable working independently within approval procedures Discretion with confidential financial information Experience in or interest in learning purchasing: POs, vendor coordination, and supporting a hardware and lab team Preferred Experience with purchase orders, vendor coordination, or invoice matching Experience with Brex or a similar corporate card platform Startup, manufacturing, or lab/hardware experience Experience improving bookkeeping or purchasing workflows What Success Looks Like Financial Accuracy: Books are reconciled and coded to the right class or project by the [10th] of each month, ready for the external accountant without rework. Reliable Payments: Approved vendor invoices are paid on time, with no missed or duplicate payments. Customer payments are recorded promptly. Clean Purchasing Records: Every purchase has a matched PO, receipt, and invoice. Engineers get supplies without chasing orders. Clear Communication: The Chief of Staff has a monthly view of AP, AR, and spend without having to ask. Vendors and external accountants get timely answers. Part-Time Ownership: Recurring bookkeeping and purchasing work stays current within the agreed schedule, without reminders. Pay: $26.16 - $31.50 per hour Expected hours: 20.0 – 25.0 per week Work Location: Hybrid remote in Solon, OH 44139

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