Order Management Specialist

POSITION SUMMARY The Order Management Specialist will be responsible for monitoring and managing all relevant areas and activities needed to meet the established terms of purchase requirements for customers. This role will coordinate with the supervisor to ensure efficient process of orders and material releases. The position will initiate, and handle correspondence related to specific customer needs to ensure customer satisfaction. This position will also initiate direct customer contact and respond to requests for sales support, reporting needs, order status, product availability and status. CORE FUNCTIONS Build and maintain strong, long-lasting relationships with assigned customers, understanding their business needs and objectives. Serve as the primary point of contact for customer inquiries, concerns, and requests, providing timely and effective solutions, including tax deferred profiles, claims, rebates, and warranty support, as applicable. Manage open orders through the fulfillment process including releasing orders, delivery issues, and payment disputes. Maintain customer resources and requirements including portal management (pricing, part numbers, planograms), service levels, scorecards, and quality audits as applicable. Collaborate with cross-functional teams, including sales, marketing, and product development, to support customer needs and drive business success. Proactively escalate and communicate critical issues. Collect and analyze data concerning customer behavior to understand the changing needs; recommend and make changes as needed. Track and analyze key account metrics to identify opportunities for optimization. Utilize demand forecasting techniques to anticipate client needs and ensure adequate inventory levels to meet demand. Identify opportunities for upselling and cross-selling additional products/services to existing customers, maximizing account profitability. Recommend and implement plans for efficiency and cost savings/revenue opportunities. QUALIFICATIONS & REQUIREMENTS Education and Experience High School Diploma or GED required. 2+ years of experience in customer service and/or account management is required. Required Licenses None. Skills, Abilities, and Knowledge Skilled in Microsoft Office products, including Excel, Word, Power-Point, Outlook. Knowledge of Database software; Internet software; CRM Tool, Kustomer, Five9, SharePoint, and others. Ability to effectively use Microsoft Office, including Excel, Outlook, PowerPoint, and Word. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one- and group situations to customers, sales, and other areas of the business. Knowledge of Microsoft Office products, Customer Portals. Advanced knowledge of contractual agreements preferred. Travel Travel is not required. COMPETENCIES – Identifies and resolves problems in a timely manner; works well in group problem-solving situations; uses reason even when dealing with emotional topics. – Responds promptly to customer needs; responds to requests for service and assistance; meets commitments. – Listens and gets clarification; responds well to questions; participates in meetings. – Follows policies and procedures; completes tasks correctly and on time; supports organization’s goals and values; supports affirmative actions and respects diversity. – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan. – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. – Be able to take a problem or task and break it down into smaller elements to s…

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