Operations & Sales Coordinator

Benefits: 401(k) 401(k) matching Health insurance Paid time off Profit sharing Job Summary We are seeking a highly organized and versatile Operations & Sales Administrator to manage our day-to-day business functions. In this role, you will serve as the backbone of our office, handling everything from tracking sales and processing accounts payable/receivable (AR/AP) to booking outbound logistics and ordering office supplies. The ideal candidate is a proactive multitasker who can seamlessly pivot from financial bookkeeping to administrative support for upper management. Key Responsibilities Sales & Financial Administration Manage sales transactions , process orders, and maintain updated customer accounts. Handle AR/AP duties , including generating customer invoices, processing vendor payments, and following up on overdue accounts. Perform routine bookkeeping tasks Maintain digital and physical financial records with high accuracy. Logistics & Office Operations Book outbound logistics and coordinate shipments with freight carriers or third-party logistics (3PL) providers. Track shipments and resolve any delivery delays or transit issues. Monitor and order office supplies , equipment, and kitchen stock to prevent operational downtime. Oversee daily office operations to ensure an organized and efficient working environment. Management Support & General Admin Provide administrative assistance to management as needed, including scheduling meetings, managing calendars, etc. Act as a point of contact for external vendors, clients, and visitors. Draft professional correspondence , memos, and operational spreadsheets. Assist with special projects and other clerical duties as assigned. Qualifications & Skills Experience: 2–4 years of experience in an administrative, office management, or sales support role. Financial Literacy: Proven experience handling basic AR/AP, invoicing, or bookkeeping (experience with QuickBooks and ERP system is a plus). Logistics Knowledge: Familiarity with arranging shipping, freight, or courier services. Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Soft Skills: Exceptional organizational skills, strong attention to detail, and a problem-solving mindset. Brings an upbeat and professional attitude to daily client interactions. Education: High school diploma or GED required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.

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