Office & Procurement Coordinator

About the role: The Office & Procurement Coordinator owns end-to-end procurement for the Lexington site and serves as the primary point of contact for employees, visitors, vendors, and contractors. Reporting to the EHS and Facilities Manager, this role purchases goods and services on the site's behalf within approved budgets and company policy, resolves procurement and reconciliation issues with limited supervision, and maintains a professional, welcoming, and well-run office. Approximate time allocation: Site Procurement (50%), Office Coordination & Reception (40%), Administrative Support (10%). Key Responsibilities: Reception/Lobby: Greet employees, visitors, and guests and direct or escort them to the appropriate location, following proper security procedures Receive mail, documents, packages, and courier deliveries and deliver or distribute items; assist with outgoing mail and maintain supplies for small mail room. Assist guests in sign in/sign out procedures, manage and coordinate site access controls (e.g. badging) following facility access rules. Perform administrative and clerical support tasks. Office Coordinator & Reception (~40%): Proactively maintain an organized, clean, and efficient office environment that is responsive to colleagues' needs Manage the tracking, ordering, and organization of office and kitchen supply inventory Responsible for the organization, order, and cleanup of the weekly Lexington office lunch Responsible for the general upkeep of the office space, including conference rooms, kitchen and reception area, specifically stocking the office and kitchen, coordinating kitchen and office orders and deliveries, and managing office equipment and vendors Assist in developing local onboarding and offboarding processes and coordinate related actions with key stakeholders Key stakeholder in site activity committee with responsibility for partnering with team members for event planning, coordination, and overall execution of site events (e.g. End of Year/Holiday Party, Team building Events, Happy Hours) Proactively identify, propose, and implement processes that improve the smooth running of the office. Site Procurement (~50%): Own end-to-end purchasing for site laboratory consumables, facilities, and office needs, ordering on behalf of the site within approved budgets and blanket POs. Capital (CapEx) project purchasing remains with the respective business departments. Create, maintain, and track purchase orders (POs) and annual blanket POs. Monitor procurement spending and provide budget and PO utilization updates to stakeholders, and prepare monthly PO accrual reporting by cost center. Coordinate vendor onboarding, including submitting new vendor requests to the Master Data team, and provide ongoing supplier support. Hold a site P-Card; process, reconcile, and cross-charge P-Card purchases to the appropriate cost centers and projects, and prepare related expense reports, in compliance with company policies. Review, track, and coordinate invoice approvals and payment processing with Accounts Payable. Serve as the site SAP procurement super user and central point of contact; all site requisitions and POs route through this role for entry, cost center reallocation, reconciliation, and issue resolution. Investigate and resolve non-routine procurement issues (e.g., PO, invoice, receipt, and cost center discrepancies), escalating to budget holders or Finance as needed. Partner with Finance, Accounts Payable, Procurement, Facilities, EHS, and R&D teams to ensure timely acquisition of goods and services. Maintain procurement records and ensure compliance with company purchasing policies and internal controls. Develop and improve procurement processes to increase efficiency, cost effectiveness, and service support across the site. Act as the primary site liaison between internal customers and external vendors regarding purchasing and procurement-related matters. Administrative Support (~10%): Provide administrativ…

View the full posting and apply