Office Manager

The Office Manager is responsible for overseeing day-to-day financial operations, accounting functions, inventory management, human resources coordination, and administrative functions at the Sherman facility. This position serves as a key operational support role, ensuring accurate financial records, timely customer and vendor interactions, and compliance with company policies and procedures. Primary Responsibilities: Accounts Receivable · Review sales quotes for accurate line conversions and customer tax status prior to invoice creation · Review accounts receivable aging reports weekly and contact customers regarding payment status · Compile and forward weekly collection details to the Lubbock office · Manage new customer setup including credit applications and customer master file creation in Sage Accounts Payable & Purchasing · Create purchase orders for shop personnel upon proper request and authorization · Convert purchase orders to receipts upon order receipt and verification by shop personnel · Scan and file receiving documents according to company procedures · Review accounts payable invoices and reconcile to purchase order receivers · Review accounts payable invoices not requiring receivers for proper invoicing · Review open purchase orders and receivers monthly to identify missing orders and invoices Inventory Management · Oversee inventory counts and reconcile results to Sage system reports · Investigate and research inventory discrepancies between physical counts and system records · Research variances between job usage and bearing shop inventory counts · Record necessary adjustments to the general ledger · Add new inventory items to Sage as needed for shop operations Human Resources & Payroll · Review payroll hours for accuracy and completeness · Distribute payroll hours reports to department managers as needed · Review and process employee per diem and expense reports · Coordinate with corporate payroll regarding payroll processing and compliance · Coordinate with corporate office concerning employee status changes, health insurance renewal and other employee personnel issues Required Qualifications: · High school diploma or equivalent; some college or business administration experience preferred · Proficiency with accounting software (Sage preferred) and Microsoft Office Suite · Strong organizational and time management skills with ability to manage multiple priorities · Excellent attention to detail and accuracy in financial record keeping · Professional communication skills, both written and verbal · Ability to work independently and as part of a team · Understanding of basic accounting principles and financial processes Key Competencies: · Financial acumen and attention to accounting accuracy · Customer service orientation and professional communication · Problem-solving and attention to detail · Organization and ability to manage multiple tasks simultaneously · Reliability and accountability · Willingness to learn new systems and processes Join us as an Office Manager and become a vital part of our team dedicated to creating an organized, efficient, and positive work environment! Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

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