Office and Warehouse Administrator

Job Overview We are seeking a highly disciplined Office and Warehouse Administrator with Customs Bonded warehouse experience to join our team in La Porte, TX . This is a hands-on administrative position requiring a proactive professional who thrives in a fast-paced environment . The ideal candidate possesses excellent organizational abilities , strong Microsoft Suite skills , and a familiarity with U.S. Customs bonded warehouse operations . In this role, you will split your time between office-based compliance and hands-on warehouse logistics, utilizing the ACE Portal to ensure flawless record-keeping, strict regulatory compliance, and accurate data entry . Key Responsibilities ACE Portal Management: Regularly utilize the ACE Portal to track, verify, and manage customs data, ensuring total alignment with U.S. Customs and Border Protection (CBP) regulations. Accurate Data Entry: Input and maintain critical digital records, warehouse receipts, bills of lading, and bonded entry/withdrawal documents with zero errors. Microsoft Suite Utilization: Leverage strong Excel, Word, and Outlook skills daily to generate inventory reports, reconcile stock levels, and manage communications. Multitasking Logistics: Manage multiple responsibilities efficiently, shifting smoothly between processing complex regulatory documentation and executing physical warehouse checks. Inventory & Audit Readiness: Conduct hands-on inventory counts, verify incoming/outgoing freight, and ensure the bonded cargo area is physically segregated, secure, and ready for CBP compliance audits. Shipping & Receiving Coordination: Prepare precise domestic shipping paperwork, coordinate with freight forwarders, and schedule carrier pickups during the morning and afternoon rush. Qualifications and Skills Industry Expertise: Proven familiarity with U.S. Customs bonded warehouse operations and hands-on experience using the ACE Portal . Technical Skills: Strong proficiency in the Microsoft Suite (specifically Excel for data reconciliation and reporting). Core Abilities: Fast, highly accurate data entry skills with sharp attention to detail. Work Style: Proven ability to manage multiple responsibilities and adapt quickly in a fast-paced environment . Organization: Exceptional organizational abilities with a disciplined approach to maintaining strict, audit-ready compliance logs. Physical Requirement: Willingness to be hands-on , which includes standing, walking the warehouse floor, and safely lifting up to 20 pounds. Join us to be a key driver of operational excellence! Bring your enthusiasm for logistics combined with your administrative expertise to ensure our warehouse runs smoothly while delivering outstanding service every day. Pay: $45,000.00 - $55,000.00 per year Benefits: 401(k) Health insurance Life insurance Paid time off Retirement plan Work Location: In person

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