Office Administrator - Full Time

Job description: Delibrex Ltd is a reliable warehouse and logistics solutions, offering expert service and high-performance operations that meet the demands of today’s fast-paced supply chain. You'll join a supportive, performance-driven team where your contributions matter. We are looking for dedicated, detail-oriented, and experienced Full-Time Office Administrator to join our team. The successful candidate will play an important role in managing the front office, client and customer relationships, customer service, order entry, and overall office administration , while also providing hands-on accounting and operational support. Responsibilities Lead and oversee the front office and day-to-day office administration functions Act as the primary point of contact for customers, clients, vendors, visitors, and other business contacts in a professional and courteous manner Accurately enter and process customer orders and coordinate with internal teams as required Manage daily office operations and ensure administrative processes are completed efficiently and accurately Perform accurate data entry and maintain customer, operational, administrative, and financial records Use QuickBooks to manage and maintain day-to-day accounting records and transactions Process and maintain Accounts Payable (AP) , & Accounts Receivable (AR) Perform bank, credit card, customer, vendor, and other account reconciliations Assist with invoicing, payment processing, deposits, and maintaining accurate financial records Monitor outstanding customer accounts and assist with collection follow-ups as required Prepare and organize documents, reports, correspondence, invoices, and other administrative materials Maintain accurate and organized electronic and physical filing systems Monitor office supplies and coordinate purchasing and office-related requirements Coordinate office maintenance, supplies, and other general office needs Maintain a clean, organized, and professional front-office environment Support communication and coordination between customers, management, the office, and other departments Identify administrative needs and take initiative to resolve issues and improve office procedures Maintain confidentiality of company, customer, employee, and financial information Assist management with administrative, accounting, customer service, and operational tasks as required Perform other administrative, accounting, customer service, and operational duties as assigned Responsibilities are not limited to the above and may include additional duties as required to meet business needs Qualifications High school diploma or equivalent required Proven experience leading or overseeing front-office operations and office administration is required Previous experience managing day-to-day office administration is required Strong customer service and client management experience is required Proven order entry and order management experience is required Hands-on QuickBooks experience is required Previous Accounts Payable (AP) and Accounts Receivable (AR) experience is required Previous account and bank reconciliation experience is required Previous experience in an office administration, accounting, customer service, or administrative leadership role preferred Strong computer skills, including proficiency with Microsoft Office and other office software Strong data entry and order entry skills with a high level of accuracy Excellent attention to detail and ability to identify and correct discrepancies Strong organizational and time-management skills Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment Strong written and verbal communication skills Professional, friendly, and customer-service-oriented approach Ability to manage customer relationships and communicate effectively with clients and vendors Ability to work independently while also collaborating effectively with a team Strong problem-solving skills and the ability to take…

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