Office Administrator & Accounts Payable Specialist

Tools Inc. is a leading manufacturer of precision tooling, metal stampings, and assemblies serving OEM customers across the heavy truck, recreational vehicle, appliance, agriculture, lawn & garden, audio, and motorcycle industries. Located in Sussex, Wisconsin, we specialize in deep-draw tooling, Class A cosmetic metal components, and advanced manufacturing processes including metal stamping, 5-axis laser cutting, fabrication, and weld assembly. For nearly 70 years, our commitment to quality, innovation, and craftsmanship has made us a trusted partner to customers nationwide. As a privately held company, we offer employees the opportunity to make a direct impact, work with cutting-edge manufacturing technologies, and be part of a collaborative team dedicated to excellence. Position Overview The Office Administrator & Accounts Payable Specialist is a dynamic member of the Tools Inc. team, responsible for overseeing daily office operations while supporting accounts payable functions and providing exceptional customer service. This role serves as the central point of coordination for administrative activities, ensuring a professional, organized, and efficient workplace environment. As the first point of contact for visitors, employees, vendors, and customers, this position plays a critical role in creating a positive experience and maintaining smooth business operations. In addition to office administration responsibilities, the position supports the company’s accounts payable processes through accurate invoice processing, vendor communication, and payment administration. This is an onsite position working Monday through Friday, 8:00am – 4:30pm. Essential Job Functions Office Administration: Serve as the first point of contact for visitors, customers, vendors, and incoming calls, providing professional and courteous service. Maintain a welcoming, organized, and efficient front office environment. Manage incoming and outgoing mail, deliveries, and courier services. Coordinate office supply purchasing, inventory management, and vendor relationships to ensure uninterrupted office operations. Support employee onboarding activities, company events, meetings, and other administrative initiatives. Maintain office records, files, and documentation in both electronic and physical formats. Schedule appointments, meetings, and conference room usage as needed. Assist leadership and department teams with administrative projects, reporting, and special assignments. Coordinate facilityrelated needs, including service providers, maintenance requests, and office equipment management. Support internal communication efforts and help ensure operational processes are followed consistently. Assist the Human Resources department with the planning, coordination, and execution of employee events, recognition programs, company celebrations, meetings, and other staff engagement activities. Accounts Payable: Process and manage accounts payable transactions, including the accurate entry of invoices and expenses into the ERP system. Collect, organize, and maintain supporting documentation for all vendor invoices and payment records. Match invoices to purchase orders and receiving documents while ensuring appropriate coding, tax treatment, and approval workflows. Investigate and resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors. Prepare payments, including check processing, matching, and mailing activities. Maintain organized electronic records and ensure compliance with company policies and accounting procedures. Assist with monthend closing activities, account reconciliations, and audit requests as assigned. Support continuous improvement initiatives that enhance efficiency, accuracy, and costeffectiveness within administrative and accounts payable processes. Qualifications High School Diploma or equivalent required Minimum 2 years of experience in accounting or bookkeeping experience required, experience with…

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