Office Administrative Assistant

Company Overview Telford Reynolds Electric, Inc. is committed to delivering exceptional electrical services with a focus on quality and integrity. Our team collaborates seamlessly to meet our customers’ needs while maintaining high standards of excellence in every project we undertake. Job Summary We are seeking a proactive and organized Office Administrative Assistant to join our dynamic team. In this vital role, you will manage daily administrative tasks, support office operations, and ensure smooth communication across departments. Your enthusiasm and efficiency will help us uphold our reputation for professionalism and outstanding service. Responsibilities Handle incoming calls using multi-line phone systems with professionalism and courtesy, providing excellent customer service and directing inquiries appropriately Manage calendar appointments, schedule meetings, and coordinate office events to optimize productivity Maintain accurate records through data entry, filing, and updating spreadsheets using Microsoft Office and other productivity software Assist with bookkeeping tasks by utilizing QuickBooks for invoicing, expense tracking, and financial record management Support front desk operations by greeting visitors, managing visitor logs, and ensuring a welcoming environment Perform clerical duties such as proofreading documents, preparing Word processing materials, and managing correspondence Organize office supplies inventory and coordinate procurement to ensure smooth daily operations Qualifications Proven experience in office management or administrative support roles with a strong background in clerical tasks and customer service Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes Technical proficiency with QuickBooks accounting software is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Strong phone etiquette skills coupled with experience handling multi-line phone systems and client communication Bilingual abilities are a plus to support diverse client interactions Previous experience working at a front desk or in an office environment is preferred Demonstrated computer literacy, attention to detail, proofreading skills, and the ability to handle multiple responsibilities simultaneously Join us to be part of a dedicated team that values excellence, teamwork, and professional growth. Your enthusiasm and expertise will help us continue delivering top-tier service while fostering a positive work environment! Pay: $19.00 - $21.00 per hour Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

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