National General Affairs Team 2 - Senior Analyst (SH)
GLOVIS America, Inc.About GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The General Affairs Senior Analyst plays a key role in advancing strategic initiatives across National General Affairs and local leadership. This position supports the full life-cycle of capital investment projects, from planning and vendor selection through on-boarding and execution, while managing OR/PR processes, coordinating cross-functional stakeholders and ensuring compliance with GLOVIS policies, internal controls and K-SOX requirements. Compensation $53,000-$63,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection) Responsibilities Procurement and Purchase Requisitions Review purchase orders for accuracy and completeness. Create and process purchase requisitions in accordance with established policies and approval requirements. Maintain accurate and current purchase request tracking records. Receive and review invoices, receipts, and packing slips; match supporting documentation and prepare invoices for payment. Communicate with vendors to obtain quotes, resolve purchasing questions, and support the timely delivery of goods and services. Assist with vendor on-boarding and maintain accurate vendor information. Record-keeping and Accounts Payable Support Review invoices, purchase requisitions, receipts, and supporting documentation to confirm accuracy, completeness and appropriate authorization. Process invoices for payment through the PR/TR system and SAP. Maintain organized and audit-ready records of invoices, approvals, and transactions processed through PR/TR and SAP. Establish and maintain accurate vendor files and related documentation. Reconcile accounts payable transactions and investigate variances. Monitor outstanding invoices and account activity to help ensure payments are processed accurately and on time. Research and resolve invoice discrepancies, payment issues and documentation gaps. Respond promptly and professionally to vendor inquiries. Support internal and external audits by retrieving records and providing requested documentation. Perform assigned duties in accordance with GLOVIS policies, internal controls and K-SOX requirements. CapEx Planning and Execution Support annual and long-range CapEx planning by evaluating project requests, cost estimates, business justifications and timelines. Coordinate vendor sourcing, bid evaluations, selection, on-boarding, and purchasing activities for approved projects. Monitor project budgets, expenditures, forecasts, milestones and budget-to-actual variances. Maintain accurate, audit-ready documentation for approvals, invoices, asset records and project closeout. Coordinate with internal departments, vendors, and other stakeholders to support timely completion of assigned activities. Protect confidential company, employee, vendor and financial information. Safety and Security Support Participate in routine safety and security inspection tours. Document observations, assist with corrective-action needs. Escalate identified safety, security, or compliance concerns to the appropriate leadership team. Asset and Fleet Administration Maintain accurate and up-to-date asset inventories and vehicle logs. Assign and affix asset tags to equipment in accordance with company procedures. Track asset additions, transfers, assignments and disposals. Skills Advanced knowledge of purchasing, invoice processing, expense reconciliation, and administr…