Materials & Purchasing Specialist

Job Description American Turbo Systems is seeking an organized and dependable Materials & Purchasing Specialist to support purchasing, inventory, shipping and receiving, and outside repair activities for our aerospace manufacturing and repair operations in Tucson, Arizona. This position works closely with Operations, Quality, Accounting, Engineering, and outside vendors to ensure materials, parts, outside services, and repair orders are properly tracked and received on time. The ideal candidate is detail-oriented, comfortable communicating with vendors, able to manage multiple priorities, and experienced with purchasing, inventory control, and domestic and international shipping. Experience with Quantum Control is highly preferred. Responsibilities Prepare and send RFQs to vendors for pricing, availability, and lead times. Review vendor quotations based on price, availability, lead time, and requirements. Create and process purchase orders for materials, parts, consumables, outside processing, repairs, and services. Follow up with vendors on open purchase orders, repair orders, delivery dates, shortages, and past-due items. Expedite materials, repairs, and outside services as needed to support production and customer delivery requirements. Track parts and components sent to outside vendors for repair, processing, testing, or other services. Maintain communication with vendors regarding pricing, lead times, order status, and delivery changes. Maintain accurate purchasing, inventory, and material records within the ERP system. Monitor inventory minimum and maximum levels and initiate replenishment as required. Identify material shortages and work with Operations to resolve supply issues. Process inventory transactions, including receipts, issues, transfers, and adjustments. Perform and assist with cycle counts and physical inventory. Research and resolve inventory discrepancies. Receive incoming materials, parts, customer units, and supplies. Verify incoming shipments against purchase orders, packing slips, and supporting documentation. Prepare and process domestic and international shipments using FedEx, UPS, DHL, freight carriers, and other shipping methods. Prepare packing lists, shipping labels, commercial invoices, and other required shipping documentation. Properly package aerospace components and other materials for shipment. Maintain organized inventory, stockroom, shipping, and receiving areas. Coordinate with Quality when incoming materials or documentation require inspection or approval. Work with Accounting to resolve purchasing, receiving, invoice, and vendor discrepancies. Maintain accurate records and supporting documentation in accordance with company quality procedures. Perform other duties and responsibilities as assigned by management. Qualifications Minimum 2 years of experience in purchasing, materials, inventory, shipping/receiving, or a related role required. Minimum 2 years of shipping and receiving experience required. Minimum 2 years of domestic and international shipping experience required. Experience with FedEx, UPS, DHL, and freight carriers required. Experience creating and managing purchase orders. Experience following up with vendors on open orders, shortages, lead times, and delivery commitments. Experience with inventory control, cycle counts, and inventory replenishment. ERP or MRP system experience required. Experience preparing RFQs and obtaining vendor quotations preferred. Experience preparing commercial invoices and international shipping documentation preferred. Quantum Control experience highly preferred. Aerospace, aviation, manufacturing, or FAA repair station experience preferred. Strong Microsoft Excel, Outlook, and general computer skills. Strong organizational and follow-up skills. Ability to manage multiple open orders and priorities simultaneously. Strong attention to detail and data accuracy. Strong written and verbal communication skills. Ability to work independently and foll…

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