Manufacturing Purchasing Assistant

Purchasing Administrative Assistant Overview Must maintain a positive work atmosphere by behaving and communicating in a manner that gets along with co-workers, customers, vendors, and supervision. Must also maintain a high standard of safety, teamwork, workmanship and house-keeping. Comply with work rules and clerical duties of the Purchasing Dept. to include: data entry, typing, printing and faxing, updating vendor files, updating vendor purchase orders, confirming pricing and delivery. Maintain purchasing files, expedite vendor deliver, place small purchase orders, and operate office machines and equipment. Must provide accurate and thorough input, requiring the application of independent judgement and discretion, to assist in a productive manner as assigned by Purchasing Dept. personnel. Responsibilities Assist in managing purchasing activities using systems such as ERP (Encompix) and other procurement management tools Support vendor communication efforts to negotiate pricing, delivery schedules, and contract terms Monitor inventory levels through inventory management software and coordinate with logistics teams to ensure timely replenishment Analyze Excel data for procurement trends, cost analysis, and inventory control insights Collaborate with production planning and merchandising teams to align sourcing strategies with manufacturing needs Maintain accurate records of purchase orders, contracts, and vendor communications within ERP systems and accounting software Support sourcing initiatives by identifying potential vendors and evaluating supplier performance Other Temporary Responsibilities: Occasionally it is necessary for this person to fill in as Receptionist Provide coverage for the front desk and reception console as needed. Answer incoming calls professionally and cordially , representing the company favorably to customers, distributors, representatives, and vendors. Route calls, take accurate messages , and handle front-desk inquiries efficiently; prioritize phone and reception duties above other tasks while covering the desk. Sort, prioritize, and distribute incoming mail and correspondence, cross-referencing company databases (Job Status, Quotes, etc.) to add context (Job, RFQ, or Quote numbers) before distribution. Ensure outgoing correspondence contains appropriate tracking and reference numbers. Operate and maintain office equipment , including the fax machine and postage meter. Assist with general clerical tasks as assigned, including data entry (e.g., timesheets), filing, copying, and supporting special projects (e.g., direct mailings, holiday cards). Qualifications Experience working with ERP systems such as Encompix is highly preferred Strong understanding of materials management, inventory control, and supply chain processes Proficiency in spreadsheets and Excel data analysis for reporting and decision-making purposes Excellent vendor relationship management skills with a focus on negotiation and contract management Knowledge of logistics, procurement procedures, pricing strategies, and production planning techniques Ability to communicate effectively with vendors, internal teams, and stakeholders across departments Prior experience supporting purchasing management systems or supply chain software is a plus CLASSIFICATION: Hourly HOURS: Monday-Friday 8:00AM-5:00M CST JOB TYPE: Full-time PAY: $16.00 - $24.00 per hour plus bonus and 401(k) Match Pay: $16.00 - $24.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Work Location: In person

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