Manager of Contracts and Procurement, Operations and Administration

Description Overview of the Contracts and Procurement Program: SANDAG conducts more than 65 solicitations on an annual basis and engages with the community and suppliers to maintain a competitive business environment. The 25+ member Contracts and Procurement Services team provides procurement and contract management expertise in areas such as professional services, construction, operational supplies, Architecture & Engineering services, and technology equipment and services, and is responsible for executing approximately 800 contracts each year, with a total value of more than $275 million. Role: The Manager of Contracts & Procurement Services, Operations and Administration oversees the delivery of comprehensive, agency-wide procurement services while ensuring adherence to related agency, state, and federal regulations and laws. This position develops and administers contracts and procurement policies, programs, and activities, directly supervises Senior-level employees, and oversees a team of about 12 employees. This role will be focused on procurement and programs that support SANDAG’s overall operations and administration. This includes oversight of contracts and procurements that fall into the areas of Professional Services (Non-A&E/CM), Facilities & Operations, Technology, Grants, and Revenue. In addition, this position will be responsible for critical program areas that are required to keep the agency and team operations strong and modernized including contract administration activities, Micro-purchase program oversight, insurance compliance, award reporting, audit and Public Records Act request support, and administration of the contract and purchasing modules within the Enterprise Resource Planning (ERP) system. Job Responsibilities Oversee contracting and procurement activities such as the preparation of bid/proposal solicitations and related advertisements, bid/proposal openings and review, pre-award audits, contract/procurement awards and execution, and review of payment requests from contractors; ensure the agency’s procedures and records are accurate and comply with applicable agency, state, and federal rules and regulations. Oversee development and maintenance of contracting and procurement policies and procedures; streamline workflow to reduce the processing time of contracts and purchase orders; recommend and implement procedural improvements; ensure bid and proposal formats are compliant with SANDAG policy and appropriate laws and regulations. Plan, manage, and coordinate the development and implementation of the Contracts program goals, objectives, policies, and priorities. Develop strategic plans and budgets for Contracts and Procurement in coordination with Senior Analysts in the Department and the Director of Contracts and Procurement Services. Assist Director of Contracts and Procurement Services in establishing appropriate resource and staffing levels; monitor program activities and allocate resources accordingly. Supervise, mentor, train, and support career development opportunities for supervisory, professional, technical, and administrative level employees. Meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; review staff work when issues or challenges arise. Identify, establish, and maintain best practices for SANDAG Contracts and Procurement services; develop and implement processes and procedures that are user-friendly for staff and vendors; ensure compliance with funding agencies and public sector contracting requirements; facilitate and assist with preparing materials for audits and compliance reviews. Ensure standard contract language reflects changes to laws, regulations, and ordinances; consult with legal counsel on complex contractual issues. Prepare, plan, and negotiate terms and conditions for complex multi-jurisdictional, multi-year, or diversely funded contracts and ensure t…

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