Maintenance Project Coordinator

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process. If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team! Posting ID: 5581 Departm ent: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026 Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months. Job Summary Reporting to the Superintendent, Treatment Plant Maintenance, the Maintenance Project Coordinator supports contract preparation and administration, maintenance business process improvement, and Q-App task and document management. Duties & Responsibilities Purchasing and Contract Administration Coordinate contract preparation and procurement activities with Purchasing and internal stakeholders. Prepare and coordinate Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Requests for Tender (RFTs) for goods and services. Provide support for all procurement processes including the management of documentation, submission timelines, evaluation coordination, approvals, and procurement records. Coordinate the creation and administration of SAP Outline Agreements (OLAs), ensuring agreement details, values, and applicable terms are accurately recorded. For existing agreements, monitor contract values, upset limits, expiry dates, renewal options, and extension provisions. Maintain an up-to-date contract register and provide reporting to the Maintenance Leadership Team to support the proactive planning and prioritization of procurement activities in advance of contract expiry dates. Liaise with Purchasing and internal stakeholders to address contract documentation issues and ensure required approvals and supporting records are complete. Duties & Responsibilities (cont’d) Maintenance Business Processes and Documentation Management (Q-App) Coordinate and monitor tasks, actions, due dates, approvals, document reviews, and deliverables recorded in Q-App. Report on overdue actions and follow up with responsible individuals to support timely completion and closure. Escalate overdue actions, unresolved documentation issues, and potential compliance concerns to the Maintenance Manager, Superintendent, or appropriate process owner. Maintain Q-App records and supporting documentation to ensure information remains accurate, complete, current, and accessible to authorized users. Monitor document review dates, revision status, and approval requirements. Coordinate document revisions, version control, approval workflows, and records management activities in accordance with established corporate and regulatory requirements. Identify opportunities to improve Q-App task management and document-control practices. Work with the Treatment Plant Maintenance Leadership Team to review and update existing business an…

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