Mailing Services Specialist

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Mailing Services Specialist position. The Mailing Services Specialist is a full-time, year-round position. The expected salary range for this job opportunity is: $23 to $26/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. Bulk & Outgoing Mail Operations Bulk Mail Optimization: Process, prepare, and verify all departmental outgoing bulk mailings (standard, non-profit, first-class, and marketing mail) to qualify for maximum USPS presort and automation discounts. Postal Software & Meter Operation: Operate Bulk Mailer Pro for address verification, NCOA updates, deduplication, CASS certification, and presort tray/sack tags. Manage digital workflows via Quadient SMART software and operate multi-carrier Quadient postage meters. USPS Compliance & Liaison: Maintain active knowledge of USPS Domestic Mail Manual (DMM) regulations, non-profit eligibility, move-update standards, and postal rates. Act as the primary operational liaison to local USPS postmasters and Business Mail Entry Units (BMEU). Departmental Consultation: Consult with college departments on print specifications, mail piece design, fold/insert standards, and timing to ensure optimal delivery and discount eligibility. Accounting & Reconciliations: Track, log, and calculate postal usage across campus accounts. Reconcile postal accounts, manage permit replenishment, and generate monthly financial chargeback reports. Print Shop & Finishing Operations (Overflow Support) Document Finishing & Binding: Perform post-print document processing, including spiral binding, comb binding, tape binding, saddle-stitching, trimming, cutting, and scoring for campus publications, event programs, and reports. Signage & Banner Finishing: Assist with wide-format print post-production, including mounting prints onto rigid foam boards/substrates, banner trimming, grommeting, and laminating. Equipment Operation: Proficiently set up, operate, and troubleshoot automated post-press and mailing equipment, including high-speed automated folder/inserters, tabbing machines, paper cutters, booklet makers, and paper drills. Print Shop Workflow Support: Assist print shop staff during peak production periods with digital printing press operation, quality control checks, paper inventory management, and staging completed print orders for delivery or mail insertion. Summary of Responsibilities: Organize and complete a large volume of mailings, including the downloading of addresses from the network and importing into specialized software, printing addresses directly onto the mailpiece using a Rena XT30 Ink Jet Printer; folding, inserting, tabbing, and metering of mail, allocating the charges to the correct general ledger account; prioritizing work so the time-sensitive mailings are completed quickly and accurately. All of which is done in the same day or next day turnaround (except for the large bulk mailings of 4,000 +). Participate in specialized mailings for the Advancement office, matching contributor slips to personalized letters, ensuring 100% accuracy for the entire job, as it always includes sensitive giving information. Train other department staff and casual help on the use of all equipment, including specialized software on both the labeler and meters…

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