Luxury Inventory & Logistics Coordinator

Luxury Inventory & Logistics Coordinator PROVENANCE by Diana Michelle 900 North Michigan Shops | Chicago, IL Part-Time | Approximately 15–25 hours per week Compensation: $24–$28 per hour, based on experience About PROVENANCE PROVENANCE by Diana Michelle is an independent luxury boutique located at 900 North Michigan Shops in Chicago. We specialize in niche luxury fragrance, custom clothing, cashmere, jewelry and accessories, with an emphasis on exceptional product curation, personalized service, and long-term client relationships. We are seeking a highly organized, trustworthy, and detail-oriented Luxury Inventory & Logistics Coordinator to oversee the movement and documentation of merchandise from receipt through delivery to our boutique. This is an operational role requiring a high degree of accuracy, discretion, personal accountability, and comfort working with valuable merchandise. The Role The Luxury Inventory & Logistics Coordinator will help manage the merchandise flow between our vendors, receiving location, inventory system, and retail boutique. You will be responsible for ensuring that incoming merchandise is properly received, counted, inspected, documented, entered into our inventory system when authorized, organized, and transferred to the store with a clear chain of custody. Because this position involves access to valuable merchandise and confidential business information, integrity, discretion, and adherence to security procedures are essential. Key ResponsibilitiesInventory Receiving & Verification Receive domestic and international merchandise shipments. Carefully open, inspect, and count incoming merchandise. Match merchandise against packing slips, invoices, purchase orders, and other receiving documentation. Verify quantities, SKUs, product descriptions, and other identifying information. Identify shortages, overages, incorrect merchandise, damaged goods, or other discrepancies. Photograph and document shipments or discrepancies when appropriate. Promptly report receiving issues to management rather than making unauthorized corrections or assumptions. Lightspeed & Inventory Records Receive approved merchandise into the Lightspeed POS/inventory system. Accurately enter and verify quantities and product information. Maintain clean and accurate inventory records. Assist with inventory counts and reconciliation. Help identify discrepancies between physical merchandise and system inventory. Maintain accurate documentation of merchandise transfers and adjustments. Follow established authorization procedures for inventory changes. System access will be limited to the functions necessary for the position. This role does not require unrestricted access to customer information, financial reporting, or other sensitive areas of the business. Inventory Organization & Logistics Maintain an organized and secure receiving area. Sort and prepare merchandise for transfer to the PROVENANCE boutique. Label and organize merchandise according to established procedures. Coordinate the movement of inventory between the receiving location and store. Maintain clear documentation and chain of custody for merchandise movements. Confirm that merchandise leaving one location is accurately accounted for upon arrival at the other. Assist with vendor returns, damaged merchandise, shipment exceptions, and other inventory-related logistics. Keep receiving and storage areas orderly, professional, and secure. Inventory Accuracy & Loss Prevention Follow established procedures for handling high-value merchandise. Maintain accurate counts throughout the receiving and transfer process. Document inventory movement rather than relying on memory or informal communication. Immediately escalate missing merchandise, unexplained discrepancies, damaged shipments, or unusual circumstances. Follow PROVENANCE security, access-control, and loss-prevention procedures at all times. Confidentiality & Professional Standards This position may provide …

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