Logistics Coordinator

Since 1963, Armstrong Moving Ltd. has built its reputation on quality, reliability and careful attention to detail. As one of the largest members of United Van Lines in Canada, with a network of more than 600 international partners, we deliver professional relocation services to corporate, institutional and private clients around the world. Armstrong Scientific Transport is our specialized division for laboratory and scientific relocation. We move high-value, sensitive equipment, including ultra-low temperature freezers, electron microscopes, mass spectrometers and complete university laboratories. We are one of two national moving vendors under the CAUBO contract, serving more than 100 Canadian universities. Due to continued growth, the Scientific division is seeking an experienced Operations Coordinator to join our team in Mississauga. This role supports every stage of a move, from quotation and carrier sourcing through scheduling, documentation and delivery, and works closely with clients, carriers and our field crews. What We Offer · Competitive salary of $60,000 to $70,000 per year, with a review at six months. · Comprehensive group benefits, including dental and vision coverage. · Two weeks of paid vacation. · Structured training and ongoing professional development through Armstrong College. · A direct reporting relationship with the Director of the division. · Opportunities for growth within a specialized and expanding division. · The opportunity to join an established Canadian company with a long-serving, dedicated team. Main Responsibilities · Coordinate local and long-distance dispatch, including reviewing pricing to ensure profitability. · Prepare standard client quotations in our quoting system with a same-day turnaround. · Source, negotiate and manage freight quotations, and confirm each carrier is qualified to handle high-value scientific equipment. · Obtain ETA updates, conduct crew check-ins and keep clients informed throughout each move. · Prepare documentation for cross-border relocations, including ACE and ACI manifests and Canadian Export Reporting System filings. · Manage electronic logging devices and related regulatory documentation. · Arrange rental vehicles and equipment, accept and release shipments from the warehouse, and schedule vehicle maintenance as required. · Review invoicing and submit for processing, and maintain accurate records in HubSpot and our move management system. Qualifications · Minimum two years of experience in logistics coordination, dispatch or operations. Experience in moving, freight, field service or warehouse scheduling is relevant. Laboratory or scientific relocation experience is an asset. · Strong numerical skills and accuracy in pricing and quotation work. · Excellent written and verbal communication skills in English. Proficiency in additional languages is an asset. · Proven ability to work independently, manage multiple files at once and resolve issues with minimal supervision. · Strong computer skills, including Microsoft Word, Excel and Outlook, database systems, and the ability to learn new systems quickly. Experience with HubSpot or with AI tools in a work setting is an asset. · Valid Ontario Class G licence in good standing. · Ability to occasionally lift and carry up to 50 pounds. Post-secondary education in a related field, a forklift licence and customs or TDG experience are considered assets. Due to client commitments and the nature of this work, this role may occasionally require after-hours calls or emails. We thank all candidates for their interest, however only those selected for interview will be contacted. We are committed to all forms of diversity and welcome all qualified candidates. Selected candidates with disabilities who require special needs in the selection process will be accommodated to the b…

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