Lease Administration Coordinator - Contract

Lease Administration Coordinator - Contract Requisition ID: 2173 Location: Bolton, Ontario, Canada, L7E 3A9 Job Type: Contract Who We Are Becoming experts on beer doesn't happen overnight. Since 1927, The Beer Store has been part of communities across Ontario, growing into an integrated business that includes Ontario's largest beer retailer, a leading beverage distributor, and a trusted partner in beverage alcohol recycling and stewardship. Our success is driven by the people behind our business. Across our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, our team brings passion, expertise, and a commitment to exceptional service every day. We are proud to foster a respectful and inclusive culture where diverse perspectives and experiences help us grow, innovate, and succeed together. Whether we're supporting our customers, advancing sustainability initiatives, giving back to our communities, or creating a safe and welcoming workplace, we are united by a shared commitment to doing what's right. Recognized as one of Canada's Greenest Employers in 2025 and 2026, The Beer Store continues to build on a proud legacy while investing in the future, and we're always looking for talented people to join us on that journey. The Role We are currently seeking a Lease Administration Coordinator - Contract, reporting to the Supervisor, Leasing. This is a full-time, 12-month contract opportunity. This role will be responsible for administering the The Beer Store (TBS) & Brewers Distributors Ltd (BDL) lease software (ProLease) and ensuring accurate processing of Common Area Maintenance (CAM) and Realty Tax reconciliation statements for leased stores. The candidate will manage property administration tasks including budget analysis, rent roll maintenance, and forecasting/reporting for rent, CAM, and tax budgets. Additionally, this position involves tracking lease renewal critical dates and coordinating the review and execution of key real estate documents such as leases, lease amendments, estoppels/tenant acknowledgements, and non-disturbance agreements. Location Our Corporate Office is currently located in Bolton, ON. This is a field-based role with visits to the office on an as-needed basis. Important Note: As part of our continued growth, we are relocating our Corporate Office to Milton, ON with a planned entry at the end of 2027. Following the transition, any required office attendance will be at the Milton location. What You'll Be Doing Review and abstract new and renewal lease documents, capturing critical data in ProLease Compile lease renewal exercise letters and conduct high-level lease reviews for renewal planning Monitor and communicate critical lease dates across all TBS/BDL locations Process monthly rent rolls in accordance with lease obligations Coordinate lease commencement documentation for new and relocated locations Reconcile rent, CAM, and realty tax statements, including managing negotiated pre-set rates and complex CAM procedures Process Ontario municipal tax bills and additional landlord invoices (utilities, snow removal, property maintenance) in a timely manner Manage and reconcile the operating budget and annual property tax, CAM, and rent budgets, including quarterly forecasts and detailed analysis Drive continuous process improvements and support CAM auditing through coordination with external resources Perform other related duties and projects as assigned Who You Are - Your Knowledge, Skills & Experience Education Post-Secondary Education in Business Administration Experience A minimum of 5 years experience in Real Estate and/or Retail Leasing Experience with budget preparation and property administration Previous experience with SAP is desired Skills Knowledge of commercial real estate tax Knowledge of calculating CAM for reconciliation purposes Knowledge of calculating & tracking invoices and payments of them Lease experience/extrapolation skills as it relates …

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