Lead HR Operations Coordinator
True OilThis is a full-time, on-site position in Casper, Wyoming
About Us:
At True Oil LLC, we do more than just power America—we live by the values that built it. Rooted in the rugged landscapes of the Rocky Mountain region, we take pride in doing things the right way: with honesty, grit, and a handshake you can count on. We're part of a family of companies under True Companies, where hard work is honored, teamwork is celebrated, and integrity is the foundation of everything we do.
Whether you're in the field, the office, or somewhere in between, you’ll find a supportive environment where your work matters and your growth is encouraged. Join us and be part of a company that’s been fueling progress and opportunity for generations—while staying true to its roots.
Why You'll Love Working Here:
We don’t just offer jobs—we offer a future. As part of the True companies family, you'll enjoy a generous, well-rounded benefits package designed to support your life in and out of work. Benefits include competitive health coverage, dental/vision insurance, up to 4 weeks of vacation, sick leave, paid holidays, 401(k) with employer match, company-paid life and disability insurance, profit sharing, tuition reimbursement, and more. We believe in rewarding hard work and supporting your future.
We take care of our people—because we know they’re the heart of everything we do.
What You'll Do:
Leave Administration
- Lead all aspects of Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Short-Term Disability (STD), and related leave programs.
- Serve as the primary point of contact for employees and leaders regarding leave administration.
- Manage leave documentation, certifications, tracking, communications, and return-to-work processes.
- Monitor employee leave activity and proactively identify potential compliance concerns.
- Coordinate interactive process discussions related to ADA accommodations in partnership with the HR People Operations Manager.
- Perform extensive computer work, including entering data in HR systems and preparing letters, reports, and miscellaneous documents using Microsoft Word and Excel.
Compliance
- Review and audit work of HR Operations Coordinator to ensure accuracy, completeness, and compliance.
- Conduct regular audits of employee files, onboarding, terminations, changes, I-9 records, and job descriptions.
- Conduct workplace investigations involving policy violations, employee complaints, and employee relations concerns under the direction of the HR People Operations Manager. Prepare summaries, findings, and recommendations for review by the HR People Operations Manager. Assist with corrective action documentation and follow-up activities.
- Analyze trends related to leave administration, compliance, investigations, and operational activities.
- Support process improvement initiatives that increase efficiency, compliance, and employee experience.
- Provide guidance to employees and peers on standard HR processes and self-service tools.
- Performs tracking to ensure company compliance with requirements under FLSA, ADA, FMLA, EEO, etc and reporting obligations, such as EEO-1, Vets-100, AAP filings.
- Assists in preparing files EEO-1, Vets-100 and any other EEOC/OFCCP reports.
- Ensure proper record retention, document management, and file maintenance practices comply with regulatory and company standards.
- Maintain working knowledge of federal, state, and local employment laws.
- Keep abreast of HR guidelines, processes and procedures, and policies
- Assist with special projects and other HR initiatives as assigned
What We're Looking For:
Required Education, Experience and/or Abilities
- An Associate’s degree in a related business field with four to six (4-6) years of work-related experience, or an equivalent combination of education and/or experience may be considered.
- Strong understanding of FMLA, ADA, PWFA, STD, EEO and employment law requirements.
- Ability to handle sensitive and confidential information with professionalism and integrity.
- Strong attention to detail and the ability to manage time effectively.
- Strong written and verbal communication skills.
- Ability to communicate clearly and concisely, both verbally and in writing.
Preferred Education, Experience and/or Abilities
- A Bachelor’s degree in human resources, business, compliance, or a related field
- Proven experience in an administrative or support role, preferably in HR.
- Relevant, formal training in applied office technology and/or human resource management, HR certification (e.g., PHR, SHRM-CP).
Computer Skills
- Proficiency with Microsoft Word, Excel, and Outlook.
- Strong data entry skills and be able to produce accurate work within regular deadlines.
Additional Eligibility Qualifications
- English language fluency, verbal and written.
- Acceptable results of a pre-employment background check and drug/alcohol test.
True Oil LLC is an Equal Opportunity Employer - Vets, Disability
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