Lead, Document Control, Pacific Link

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups. Our Core Values Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us! Location: Calgary, AB Department: Pacific Link Reports to: VP, Technical & Project Services Worker Type: Contract Schedule Type: Full-Time Work Setting: In-office Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Lead, Document Control (Contract). In this position, you will play a key role in leading the day-to-day administration, quality and continuous improvement of document control practices across the project lifecycle. The successful candidate will ensure project, partner, engineering, procurement, construction, commissioning and handover information is complete, accurate, secure, traceable and available to support timely decisions, regulatory compliance and operational readiness. The role works across Pacific Link functions, project partners, contractors, consultants and service providers to maintain disciplined document governance, consistent workflows and reliable records of project decisions and deliverables. Key Responsibilities Lead the implementation and consistent application of Pacific Link document control standards, procedures, workflows, naming conventions, metadata and quality requirements across the project lifecycle. Administer the designated electronic document management system and project repositories, ensuring controlled documents and records are accurately registered, indexed, distributed, revised, retained, archived and readily retrievable. Coordinate document interfaces among Pacific Link, Trans Mountain functions, project partners, engineering consultants, contractors, vendors and service providers, including transmittals, reviews, approvals, comments and resubmissions. Monitor the quality, completeness and timeliness of project documentation; identify gaps, non-compliance and emerging risks, and coordinate corrective actions with accountable parties. Maintain document registers, distribution matrices, workflow status, revision history and audit trails to provide a reliable record of project information, decisions, approvals and commitments. Support stage-gate, governance and assurance processes by coordinating required documentation and confirming that materials are complete, current, appropriately approved and available for review. Lead doc…

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