Lands & Development Services Assistant

The Lands & Development Services Assistant plays an important role in supporting the effective and efficient delivery of services across Housing, Lands, Capital Projects, and Development & Planning. By providing administrative, operational, and project support, this position helps ensure that departmental activities run smoothly, community members receive timely and respectful assistance, and important initiatives continue to move forward. Through collaboration, flexibility, and attention to detail, the role contributes to strengthening departmental coordination, improving service delivery, and supporting the responsible management and development of Wei Wai Kum First Nation lands, housing, and infrastructure for the benefit of current and future generations. Wage: $22.10 - $27.48 Type : Full-time, Permanent Hours : 35 hours per week Benefits: Group Health Care plan & Pension Contribution up to 9% Location & Work Environment: This position is based at the WWK Administration Office in Campbell River, located on the beautiful unceded territory of the Ligʷiłdaxʷ people. Reports to : Director of What You’ll Be Doing The Lands & Development Services Assistant is a flexible, department-wide support position that assists the Director and staff across Housing, Lands, Capital Projects, and Development & Planning. The position provides front-line service, administrative and operational support, basic technical assistance, research, records and project support, and helps keep day-to-day departmental work moving. Duties shift with departmental needs and priorities, with the Assistant generally handling routine and lower-complexity tasks and referring more complex, sensitive or decision-making matters to the Director or appropriate Manager. Serve as a first point of contact for the department; receive and direct inquiries, assist members and applicants, accept applications and documents, check submissions for completeness, and follow up on routine outstanding items. Assist wherever departmental workload requires, including short-term assignments, special projects, community initiatives, information gathering and coordination between Housing, Lands, Capital Projects, and Development & Planning. Support Housing with routine member inquiries, applications, waitlists, rental and unit records, inspection and maintenance scheduling, renovation files, contractor quotes, payment documentation, and CMHC/ISC program records and reporting. Support Lands with routine Land Code and lands administration, file and registry research, simple applications and registrations, signage and dog registration processes, member inquiries, records, referrals and legacy-file research. Support Capital Projects with project and funding files, quotes and procurement documentation, consultant/contractor coordination, meeting and site records, budget tracking, progress documentation, deficiencies and project close-out records. Provide broad day-to-day support to the Director and department, including correspondence, scheduling, meeting materials and minutes, research, reports, forms, data entry, filing, records, purchasing and general follow-up. Maintain and improve departmental tracking systems, databases, property and project records, maps, forms, templates and electronic files; assist with basic GIS, mapping, data collection and document preparation. Assist with funding activities across the department by identifying potential programs, gathering information and supporting documents, tracking deadlines and agreements, maintaining expenditure records, and assisting with claims and reports. Coordinate routine communications and follow-up with members, tenants, applicants, contractors, consultants, funding agencies, government representatives and other Nation departments. Assist with community meetings, engagement activities, inspections, site visits, housing or property matters, and other departmental activities as required. Perform other related duties and provide…

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