Inventory Specialist

Inventory Specialist – Job Description About Public HVAC Systems Public HVAC Systems, LLC is a warehouse-direct HVAC equipment supplier in Orland Park, Illinois. We sell equipment from brands including Trane, American Standard, York and RunTru, plus a discounted scratch-and-dent line, to contractors, property managers and facility managers through our online store and storefront warehouse. We sell equipment; we typically do not install or repair it. HVAC equipment is model-specific: part number, tonnage, efficiency rating, refrigerant and voltage all matter. One wrong detail online can mean a wrong order or a delayed job for our customer, which is why this role matters. Job Overview We are seeking a detail-oriented Inventory Specialist to own product accuracy across our online store and storefront warehouse. You will manage inventory levels, keep warehouse stock synced with our Lightspeed POS and online store, and work with our outside marketing company to make sure every listing and product description is accurate. Your work will streamline inventory control, strengthen our reporting, and directly improve our customers' experience. Location: Orland Park, IL (on-site) Type: Part-time, 15–30 hours per week to start, with the potential to grow into a full-time position Key Responsibilities Inventory control: load inventory into our POS, run cycle counts, resolve discrepancies, and keep the warehouse organized by part number, including scratch-and-dent units POS and online store sync: keep warehouse quantities matched in Lightspeed and on our online store, update stock as units sell, return or get damaged, and fix sync errors Product data in Excel: maintain the product spreadsheet that feeds our online listings, including part numbers, specs, pricing and categories Listing accuracy: check listings against manufacturer spec sheets (tonnage/BTU, SEER2/AFUE, refrigerant, voltage, dimensions) and make sure scratch-and-dent condition is clearly described Marketing coordination: be the main contact for our marketing company, supply accurate product data and photos, and review their descriptions before they go live Reporting: produce regular reports on stock levels, inventory value, aging and best sellers to support purchasing and marketing Qualifications Required Strong Microsoft Excel skills: lookups, filters, sorting and managing large product data sheets Hands-on experience with POS and inventory systems: experience with more than one platform is a plus; Lightspeed experience is a strong advantage, but not required. 1–2+ years in inventory control, warehouse operations or e-commerce product management Exceptional attention to detail and clear communication with internal staff and outside vendors Able to lift up to 50 lbs and work in a warehouse environment Preferred Experience with HVAC products, or other technical building products Experience managing online store listings or bulk product data imports What We Offer Flexible part-time schedule (15–30 hours per week) with a path to full-time as the role grows Competitive pay based on experience ($18-22/hr) A key role in a growing company, with room to shape our inventory and e-commerce processes Pay: $18.00 - $22.00 per hour Expected hours: 15.0 – 30.0 per week Benefits: Employee discount Flexible schedule Experience: Inventory control: 1 year (Required) Microsoft Excel: 1 year (Required) Shift availability: Day Shift (Required) Ability to Commute: Orland Park, IL 60462 (Required) Work Location: In person

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