Inventory Specialist Cannabis Retail

Job Summary The Cannabis Inventory Manager is responsible for overseeing all inventory-related activities to ensure accurate inventory records, regulatory compliance, proper product storage, and efficient inventory control. This position ensures that all cannabis products are properly received, tracked, stored, transferred, and recorded in accordance with New Jersey Cannabis Regulatory Commission (CRC) requirements and company policies. Essential Job Responsibilities 1. Inventory Control and Accuracy Maintain accurate inventory records for all cannabis products, including flower, pre-rolls, concentrates, edibles, vapes, and other merchandise. Conduct daily inventory checks, cycle counts, and scheduled physical inventory audits. Investigate and resolve inventory discrepancies, shortages, overages, and product variances. Ensure all inventory adjustments are properly documented and approved by authorized management. Monitor inventory levels and identify products that require replenishment or reordering. 2. Cannabis Tracking System and POS Management Maintain accurate records in the state-required cannabis seed-to-sale tracking system and the dispensary's point-of-sale (POS) system. Ensure inventory transactions are entered accurately and promptly. Reconcile discrepancies between the state tracking system, POS system, and physical inventory. Maintain complete and accurate records of inventory movements, adjustments, transfers, and returns. Immediately report tracking errors or system discrepancies to management and follow applicable correction procedures. 3. Receiving and Product Verification Receive incoming cannabis products and verify deliveries against invoices, manifests, purchase orders, and other required documentation. Confirm product names, strain names, quantities, weights, batch or lot numbers, package identifiers, and required labeling. Verify that products are properly packaged, labeled, and documented before being made available for sale. Identify damaged, mislabeled, expired, recalled, or otherwise nonconforming products and segregate them as required. Ensure all required receiving and tracking procedures are completed before products are placed into active inventory. 4. Storage and Product Security Ensure cannabis products are stored securely in designated, access-controlled inventory areas. Maintain organized storage practices that support accurate counts, product identification, and efficient retrieval. Monitor product condition, expiration dates, and packaging integrity. Ensure restricted or unsellable products are properly segregated and documented. Follow company security procedures and applicable state requirements for inventory access and handling. 5. Inventory Audits and Compliance Assist with internal audits, regulatory inspections, and inventory reconciliations. Maintain accurate records and supporting documentation for all inventory activities. Follow applicable New Jersey CRC regulations, approved operating procedures, and company policies. Promptly report suspected theft, diversion, unexplained inventory discrepancies, or potential compliance violations to management. Cooperate with management and authorized regulators during inventory reviews and inspections. 6. Product Returns, Recalls, and Adjustments Process authorized returns, damaged goods, expired products, recalls, and other inventory exceptions according to company procedures. Ensure returned or unsellable products are not returned to saleable inventory unless expressly permitted and properly authorized. Maintain documentation for product holds, quarantines, disposals, and approved inventory adjustments. Coordinate with management and vendors to resolve product discrepancies and delivery issues. 7. Ordering and Inventory Planning Monitor inventory movement and sales trends to identify fast-selling, slow-moving, and aging products. Assist management with purchase orders, replenishment planning, and vendor communications. Help prevent overstocki…

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