Inventory Control Specialist

1.0 SUMMARY The Inventory Control Specialist is responsible for maintaining the accuracy of components, wire, and other materials moving between receiving, storage, kitting, and production. This role independently verifies put-away and kitting activities, conducts cycle counts, investigates discrepancies, and ensures Zumasys M3 ERP bin locations and on-hand quantities match physical inventory. The position is intentionally focused on verification and inventory control rather than performing receiving, put-away, or kitting as primary duties. By checking these processes independently, the specialist helps identify errors before kits reach production and supports corrective action to address root causes. 2.0 DUTIES AND RESPONSIBILITIES Put-Away Verification Audit completed put-aways daily to confirm the part number, quantity, and physical bin match the bin location recorded in M3. Verify 100% of put-aways for new hires and employees with recent errors; sample the remaining activity, targeting at least 20% of daily put-aways. Ensure put-away is confirmed in M3 only after material is physically placed in the assigned bin, using a scan or sign-off at the shelf rather than at the receiving desk. Maintain a designated “received, not yet put away” staging area and ensure it is cleared each shift. Kit Accuracy Audit kits before release to production, performing a full recount on new or high-value kits and sampling approximately 3–5 line items on other kits. Verify kit quantities against the M3 pick list, including unit of measure (each, feet, reels) and approved overage for setup or scrap. Record kit errors by kitter, part number, error type, and shift. Investigate production-reported shortages to determine whether the cause was a kitting count error, inventory error, or production overuse/scrap. Cycle Counting and Inventory Accuracy Run a daily ABC cycle-count program in M3 according to management-defined frequencies (for example, A items monthly, B items quarterly, and C items twice yearly). Count any bin that triggers a problem, including a shortage, “can't find” event during kitting, negative balance, or a zero-balance bin that still contains material. Investigate variances before making adjustments; post M3 adjustments with a reason code and obtain approval when established dollar or quantity thresholds are exceeded. Support or lead annual physical inventory activities. Bin Location and ERP Control Maintain the M3 bin-location master, including naming standards, labeling, and adding or retiring locations. Ensure receiving selects from existing bins rather than creating uncontrolled locations. Keep physical bin labels aligned with M3 and ensure every M3 bin maps to a real physical location. Review M3 exception reports daily or weekly for negative on-hand balances, items in multiple bins, inactive bins, and unposted transactions. Recommend and develop barcode-scanning processes for receiving, put-away, and kit issue where supported by M3. Wire and Spool Control Establish dedicated wire-spool storage by spool diameter (6–18 inches), with a labeled location for each spool. Control wire issues and returns by weight or footage using a documented weight-per-foot conversion for each wire part number. Ensure partial spools returned from production are weighed, relabeled with remaining footage or quantity, and returned to the correct M3 bin or location. Root Cause and Process Improvement Track shortages by cause: kitting error, inventory/location error, or production overuse/scrap. Work with production supervisors to document overuse and scrap through a scrap/material-request form and an M3 transaction so these issues are not misidentified as kitting errors. Write and maintain work instructions for receiving, put-away, kitting, spool handling, and returns to stock. Train receiving, receiving inspection, put-away, and kitting personnel on both shifts; retrain based on error data. Report weekly accuracy metr…

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