Indirect Materials Coordinator

CordenPharma is a leading full-service Contract Development and Manufacturing Organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, we help pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving people’s lives. Our network, spanning Europe and the U.S., provides flexible and specialized solutions across six technology platforms: Peptides, Lipids & Carbohydrates, Injectables, Highly Potent & Oncology, Small Molecules, and Oligonucleotides. We strive for excellence in supporting this network and are committed to delivering the highest quality products for patient well-being. OUR PEOPLE VISION We strive for excellence. We share our passion. Together, we make a difference in patients' lives. SUMMARY The Indirect Materials Coordinator is responsible for the receipt, inspection, documentation, temporary storage, inventory management, notification, and distribution of indirect (non-BOM) materials; including consumables, chemicals, facility support items, courier deliveries, parcels, and spot-buy purchases. This role serves as the primary Receiving and Mailroom contact for all inbound indirect goods, ensuring materials are accurately received, properly stored, and delivered to internal customers in a controlled and timely manner. The position requires strong organizational, communication, customer service, and problem-solving skills to support operational continuity, coordinate receiving and logistics activities, maintain accurate inventory records, and drive continuous improvement initiatives. The role acts as a critical liaison between suppliers, carriers, procurement, and site departments while maintaining a safe, organized, and efficient receiving operation. Regular schedule for this position is Monday through Friday 8:00am – 4:30pm. Subject to change based on business needs. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Material Receipt & Mailroom Operations Receive, inspect, verify, and process inbound deliveries of indirect materials, parcel shipments, courier packages, freight, and spot-buy purchases Coordinate the receipt, temporary storage, and distribution of indirect materials across the site Verify shipments against purchase orders, packing slips, and receiving documentation to ensure accuracy and completeness Record and process Goods Receipts within applicable procurement, inventory, and ERP Systems Notify requestors of material arrivals and coordinate timely pickup or delivery to the appropriate department Maintain organized staging, receiving, and storage areas to ensure visibility and accountability of incoming materials Assist in investigating receipt discrepancies, damaged shipments, missing materials, and incorrect deliveries Serve as the central receiving point for inbound mail, packages, and indirect material deliveries Coordinate with carriers, suppliers, and internal stakeholders to resolve delivery issues and receiving concerns Inventory Management Maintain accurate inventory records for indirect materials Assist with regular inventory reconciliations Monitor aging inventory and support disposition of obsolete, excess, or unclaimed materials Identify continuous improvement opportunities related to inventory management and material flow Logistics Coordination Monitor deliveries, shipment status, and lead times to ensure materials arrive according to operational requirements Assist in coordinating delivery appointments and unloading activities when required Support expedited and critical material deliveries to meet operational priorities Coordinate internal movement and distribution of materials throughout the facility Supplier & Stakeholder Management Serve as the primary point of contact for indirect material, receiving, and mailroom-related inquiries and escalations Maintain effective communication with p…

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