HR & Dispatch Administrator

North Carolina Support Operations. Streamline Processes. Drive Results. At Rinchem, efficient transportation operations require more than trucks and dispatch plans. They depend on accurate documentation, organized processes, strong communication, and exceptional administrative support. As an HR & Dispatch Administrator, you will play a critical role in supporting our transportation operation by serving as a key administrative liaison between Dispatch, Human Resources, Safety, Payroll, drivers, and other support functions. If you are highly organized, detail-oriented, enjoy coordinating multiple priorities, and thrive in a fast-paced transportation environment, this is an opportunity to make a meaningful impact while growing your career with a dynamic and growing organization. WHAT YOU’LL BE DOING As an HR & Dispatch Administrator, you will provide administrative support that helps ensure the transportation operation runs efficiently and effectively. You will coordinate driver onboarding activities, maintain personnel and operational records, support routine HR administration, assist with payroll and accessorial documentation, track compliance documentation, maintain departmental reports and records, and provide day-to-day administrative support to the Dispatch team. This role serves as a central administrative resource for transportation operations by helping ensure documentation is accurate, records are maintained, onboarding processes are completed, and administrative tasks are executed in a timely manner. Your work will help reduce administrative burdens on operational leadership, improve process consistency, and support overall service, compliance, and operational performance. You will also support drivers, dispatch personnel, supervisors, Human Resources, Safety, and Payroll teams by coordinating information, maintaining records, and facilitating routine administrative processes. WHY YOU’LL LIKE THIS JOB Play a vital role in supporting a transportation operation that serves customers safely, efficiently, and reliably. Work closely with Transportation, Human Resources, Safety, Payroll, and Operations teams across the business. Serve as a key resource for driver onboarding, documentation management, and administrative process coordination. Utilize your organizational skills to improve accuracy, efficiency, and consistency across operational processes. Gain exposure to transportation operations, compliance requirements, payroll processes, and workforce administration. Expand your skills and grow your career within a dynamic and growing organization. SCOPE AND RESPONSIBILITIES Driver HR Administration: Maintain organized driver personnel files and related operational records. Coordinate routine driver documentation between Dispatch, Human Resources, Safety, and other internal departments. Monitor outstanding employment-related documentation and follow up with drivers as necessary. Maintain current driver contact information and emergency contact records. Assist with administrative processing associated with driver status changes, leave requests, resignations, terminations, and other employment actions as directed. Maintain documentation supporting management-directed coaching, counseling, or corrective action activities. Track required policy acknowledgments, forms, certifications, and employee documentation. Serve as an administrative point of contact for routine driver-related HR matters. Maintain appropriate confidentiality when handling employee, payroll, and company information. Driver Onboarding & Orientation Administration: Coordinate administrative activities related to driver onboarding and orientation. Prepare, maintain, and manage driver onboarding checklists and supporting documentation. Assemble required onboarding materials, forms, and informational resources. Coordinate onboarding requirements with Human Resources, Safety, Operations, and other applicable departments. Track completion of onboarding requirements…

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