Head of Procurement

Department: Supply Chain & Operations Reports To: Director, Strategic Initiatives & Operations Job brief: As our head of purchasing you will develop strategic sourcing plans, negotiate contracts, and manage supplier relationships to ensure the acquisition of goods and services align with quality, cost, and manufacturing efficiency objectives. With dedication and enthusiasm you will help to build relationships with suppliers and ensure we have the components we need for production to avoid any bottlenecks in our manufacturing processes. Core Responsibilities: Global Sourcing: Lead end to end sourcing process, i dentifying and vetting international and local suppliers to secure quality materials, process RFIs, and RFQs. Cost Management: Negotiating bulk pricing, payment terms, and long-term supply contracts. Risk Mitigation: Developing backup supplier networks to prevent disruptions from geopolitical issues. Budget Oversight and Compliance: Managing the annual procurement budget and forecasting of future material costs and ensure all procurement activities comply with company policies and legal regulations. Inventory Control: Collaborating with logistics to maintain optimal Just-In-Time (JIT) inventory levels Supplier Evaluation and Management: Develop strong relationships with suppliers establish key performance indicators (KPIs) to grade vendor delivery and quality. Cross-Functional Alignment: Working with R&D, production, and finance to align material needs with cash flow. Implement hedging strategies for highly volatile commodities. Process Optimization: Utilize our ERP system Genius for improvements in purchase order processing, workflow enhancements to streamline department operations. Contract Negotiation with Suppliers: Negotiate pricing, service level agreements (SLAs) to ensure maximum value. Optimize inventory levels to prevent production downtime. Minimize holding costs through Just-In-Time (JIT) strategies. Analyze market trends to predict material price fluctuations. Team Leadership: Supervise direct reports, Inventory, Shipping, & Custodial, mentor and support their professional growth. Daily / Monthly / Annual Tasks: Entering invoices into both inventory and accounting systems and assign to correct account codes and projects. Collating invoices and packing lists for filing. Entering weekly PG and PERL builds into inventory system (sub-assemblies & final equipment) Entering weekly inventory write-offs into inventory system (breakage, damage, spoilage) Building SMT & TH assemblies in inventory system when received from supplier. Entering month end sales, repairs and warranty replacements into inventory system to remove saleable / warranty / repair inventory from system. BOM management. This includes making sure production, SMT and TH BOMs are correct and up to date for SMT assemblies completed by suppliers and in-house production. Handling returns of defective products and non-conforming parts and tracking associated refunds. Tracking incoming orders and handling any shipping exceptions. Arranging shipping for large overseas shipments with logistics companies beyond our regular couriers. Coordinating payments for orders between Accounts Administrator and suppliers requesting EFT, wire transfer or e-transfer details on behalf of accounts administrator, confirming payment totals. Coordinate year-end inventory count with teams. Complete fiscal year-end inventory reconciliations. Requirements Proven experience in procurement leadership within a manufacturing environment. Strong knowledge of ERP systems such as SAP, along with experience using MRP tools for inventory planning. Demonstrated expertise in vendor management, sourcing strategies, and negotiation skills. Familiarity with supply chain principles including logistics, inventory control, and demand planning. Excellent analytical skills with the ability to interpret data related to pricing, costs, and supplier performance. Strong leadership abilities with experien…

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