General Affairs Administrative Specialist

Administrative Specialist Department: Human Resources & General Affairs Reports to: General Affairs Manager Shift: 1st Shift M-F 8am-5pm (1 hour lunch) The Administrative Specialist supports daily operations across all offices and facilities by managing office supplies, equipment, vendor relationships, onboarding logistics, travel coordination, fleet administration, and company events. This role requires a detail‑oriented professional with strong organizational skills, excellent communication, and the ability to manage multiple operational workflows in a fast‑growing environment. The Specialist ensures a well‑functioning workplace, supports employee engagement, and contributes to the company’s operational excellence. As a growing organization, we offer numerous opportunities for professional growth. Responsibilities Office & Facility Administration Manage routine and non‑routine purchases for office supplies, equipment, and facility needs; ensure adequate stock levels across all locations. Maintain relationships with vendors, negotiate pricing, and expand supplier options. Oversee office equipment such as printers, water purifiers, coffee machines, and shared facility assets. Support workplace improvement initiatives, including addressing employee concerns and implementing corrective actions. Maintain and organize documents in accordance with corporate information security policies. Employee Onboarding & Support Prepare new hire workstations, including name tags, drawer keys, badges, and supplies. Support HR and GA during new hire orientation by providing information on uniforms, PPE, devices, and facility resources. Assist with uniform and safety gear distribution and maintain inventory records. Send weekly new hire announcements and maintain employee directory and device inventory. Travel & Fleet Program Administration Design and administer the company’s internal travel program; coordinate with departments to ensure timely invoice processing. Process business trip requests, obtain approvals, and communicate with the travel agency for quotes and confirmations. Administer the company’s auto lease program, including vehicle ordering, titling, registration, and monthly invoice management. Track mileage logs and maintain fleet documentation. Vendor & Purchasing Management Reconcile and submit monthly invoices for office services, vending, janitorial, water, printing, telecom, and other GA vendors. Coordinate service requests, equipment swaps, and facility needs with vendors. Conduct annual vendor research to evaluate cost‑effectiveness and support contract renewals. Maintain electronic and physical invoice records and ensure accurate e‑doc submissions. Asset & Inventory Management Maintain fixed asset records, including office furniture, equipment, and GA‑managed assets. Update asset databases and support multi‑department audits. Manage inventory of uniforms, PPE, office supplies, and VIP supplies. Track gift distribution and maintain the company gift ledger. Event & VIP Support Assist HR/GA with planning and executing company events, wellness programs, and employee engagement activities. Prepare facilities for VIP visits, including meeting rooms, lobby signage, refreshments, and PPE. Serve as photographer for VIP tours and employee recognition programs. Ensure proper flag protocol for Korean VIP visits and maintain flag condition. Insurance, ESG, and HQ Reporting Support property insurance administration, including renewals, policy tracking, and expense submissions. Assist with ESG initiatives, HQ reporting requirements, and documentation for corporate programs. Maintain organized records for HQ‑related projects and compliance activities. Mail, Packages & General Requests Manage incoming mail and packages across designated facilities and maintain organized storage areas. Review and process BPMS requests daily, including meeting room reservations, visitor requests, and GA‑related approvals. Post and remove meeti…

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