Flooring Project Controls Specialist

Position Overview Mike’s Custom Flooring, Inc. is seeking an organized and detail-oriented Flooring Project Controls Specialist to support the planning, tracking, and coordination of flooring installation projects. This role helps monitor project schedules, material requirements, labor assignments, budgets, and completion milestones to keep projects organized and on track. The ideal candidate has strong administrative and coordination skills, enjoys working with project details, and can communicate effectively with customers, installers, suppliers, and internal teams. Key Responsibilities Project Scheduling & Progress Tracking Maintain project schedules, installation timelines, and milestone records. Track project progress and follow up on outstanding tasks or delays. Coordinate scheduling updates with project managers, installation crews, and customers. Maintain records of project start dates, completion dates, and schedule changes. Cost & Budget Administration Track project estimates, approved costs, material expenses, and labor information. Compare project expenses against budgets and report potential cost variances. Review invoices, purchase orders, and work orders for accuracy. Prepare basic cost summaries and project status reports for management. Materials & Procurement Coordination Coordinate flooring material orders, product selections, and delivery schedules. Monitor material availability and follow up on backorders or delayed shipments. Communicate with suppliers regarding pricing, quantities, and delivery requirements. Help ensure installation teams have the materials and supplies needed for scheduled work. Installation & Field Operations Support Coordinate project information between office personnel and installation crews. Track labor assignments, work orders, and installation requirements. Document project changes, customer requests, and installation-related issues. Escalate scheduling conflicts, material shortages, or other project concerns to management. Documentation & Reporting Maintain organized project files, estimates, contracts, work orders, and completion records. Update project tracking spreadsheets and internal management systems. Prepare reports covering project status, upcoming installations, outstanding materials, and open issues. Support consistent project documentation and workflow improvements. Qualifications Required Previous experience in project coordination, construction administration, operations support, scheduling, or a related role. Strong organizational skills and attention to detail. Comfortable using spreadsheets, email, and project tracking systems. Good written and verbal communication skills. Ability to manage multiple projects and deadlines. Strong problem-solving and follow-up skills. Preferred Experience in flooring, construction, remodeling, or home improvement. Familiarity with flooring materials such as carpet, hardwood, laminate, tile, and vinyl. Experience tracking project costs, material orders, or installation schedules. Knowledge of purchase orders, estimates, invoices, and work orders. Core Competencies Project scheduling and milestone tracking Cost monitoring and expense documentation Materials and procurement coordination Installation workflow support Vendor and customer communication Project recordkeeping and reporting Organization and problem-solving Interested candidates are encouraged to apply with a current résumé highlighting relevant experience in project coordination, construction administration, scheduling, or operations support. Pay: $30.41 - $36.62 per hour Benefits: 401(k) Flexible schedule Health insurance Paid time off Professional development assistance Work Location: Remote

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