Fleet Operations Manager

About the Position We are seeking a dependable, organized, and experienced Fleet Operations & Maintenance Manager to oversee the day-to-day operations of our 10-20-truck semi-truck fleet. Our company operates dedicated trucking lanes and is looking for someone who can independently manage daily fleet activities, coordinate maintenance and repairs, work directly with diesel mechanics and repair shops, and keep our trucks operating safely and efficiently. This is a hands-on management position for someone who understands the trucking industry, takes ownership of problems, and can keep operations running smoothly without constant supervision. The ideal candidate has experience with commercial trucks, preventive maintenance, repair coordination, and fleet operations. You should be comfortable communicating with drivers, repair facilities, vendors, and company leadership. We are looking for a manager who can take responsibility for the fleet, solve problems, control costs, and keep the owner informed through consistent reporting. Key Responsibilities 1. Daily Fleet Operations Oversee the daily operational status of all 10-20 semi-trucks. Monitor truck availability, downtime, maintenance needs, and operational issues. Communicate with drivers and resolve day-to-day problems. Coordinate with the companies we are leased onto regarding truck availability, operational concerns, and assigned lanes as needed. Identify potential disruptions and take appropriate action to minimize downtime. Maintain an organized system for tracking each truck’s status and outstanding issues. Provide timely updates to company leadership regarding significant operational developments. 2. Fleet Maintenance and Repairs Develop and maintain preventive maintenance schedules for every truck. Track mileage, engine hours where available, oil changes, service intervals, inspections, and other maintenance requirements. Coordinate directly with diesel mechanics, dealerships, repair shops, and roadside service providers. Schedule routine maintenance before service becomes overdue. Obtain repair estimates, review invoices, and help control maintenance expenses. Monitor trucks undergoing repairs and follow up with repair facilities until work is completed. Maintain accurate digital records of maintenance, repairs, invoices, and service history. Identify recurring mechanical issues and recommend solutions to reduce repair costs and prevent future breakdowns. Coordinate emergency repairs and roadside assistance when necessary. Ensure maintenance and inspection issues are addressed promptly and applicable records are maintained. 3. Driver and Vendor Coordination Serve as a primary point of contact for drivers regarding vehicle issues and operational concerns. Coordinate with repair shops, parts suppliers, tire vendors, towing companies, and other service providers. Establish reliable working relationships with local diesel repair facilities. Communicate professionally with our leasing partners and other business contacts. Follow up on unresolved issues and ensure responsibilities are completed on time. 4. Cost Control and Accountability Monitor maintenance and repair spending across the fleet. Obtain and compare repair estimates when appropriate. Follow company procedures for repair approvals and operational spending. Identify opportunities to reduce unnecessary expenses without compromising safety or vehicle reliability. Review repair invoices for accuracy and proper documentation. Maintain organized records of operating expenses and maintenance costs by truck. Immediately communicate major repairs, unexpected expenses, and significant operational problems to company leadership. 5. Reporting and Remote Management Prepare a brief daily fleet status report. Provide weekly updates covering truck availability, repairs, maintenance schedules, downtime, and expenses. Maintain a centralized digital record of all trucks and outstanding maintenance issues. Use email, spreadshe…

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