Fleet Operations Coordinator

Job Summary Mercer Transportation is seeking an organized, dependable, and detail-oriented Fleet Operations Coordinator to support daily fleet activities and help maintain efficient transportation operations. The ideal candidate has strong communication and organizational skills, can manage multiple tasks, and works effectively with drivers, maintenance personnel, dispatch teams, and management. In this role, you will assist with coordinating vehicle schedules, monitoring fleet activity, maintaining operational records, communicating service and maintenance needs, and supporting the timely movement of transportation resources. Your work will help promote fleet reliability, operational efficiency, and compliance with company procedures and applicable safety requirements. Key Responsibilities Coordinate daily fleet operations and assist with organizing vehicle assignments and schedules. Communicate with drivers, dispatch personnel, maintenance teams, and supervisors regarding fleet activities. Monitor vehicle availability, assignments, and operational status. Assist with scheduling routine vehicle inspections, maintenance, and repairs. Maintain accurate fleet records, including vehicle information, mileage, fuel usage, and maintenance history. Track vehicle service schedules and follow up on outstanding maintenance requests. Help identify scheduling conflicts, vehicle availability issues, and operational delays. Review and organize transportation documents, inspection reports, and service records. Assist with monitoring fleet performance and reporting operational concerns to management. Coordinate vehicle replacements or alternative arrangements when vehicles are unavailable. Support compliance with company policies, transportation regulations, and fleet safety procedures. Communicate schedule updates and operational instructions to relevant team members. Help monitor fuel usage, vehicle condition, and other fleet-related resources. Maintain organized digital and physical filing systems for fleet documentation. Provide administrative support for fleet operations and other transportation activities as needed. Requirements and Qualifications Previous experience in fleet operations, transportation coordination, logistics, dispatch, or administrative support is preferred. Strong organizational, communication, and time-management skills. Good attention to detail and ability to maintain accurate records. Ability to coordinate multiple tasks and respond to changing operational needs. Basic computer skills, including email, spreadsheets, and data entry. Ability to communicate professionally with drivers, vendors, maintenance personnel, and management. Problem-solving skills and the ability to follow established procedures. Dependable, punctual, and capable of working independently and as part of a team. Familiarity with vehicle maintenance schedules and fleet documentation is an advantage. Willingness to learn company systems, transportation procedures, and safety requirements. Work Environment This position involves working in a transportation and fleet operations environment. Daily activities may include coordinating vehicle schedules, communicating with drivers and maintenance personnel, reviewing fleet records, and supporting administrative operations. The coordinator may work in an office or fleet facility and must be able to manage changing priorities while maintaining accurate documentation and professional communication. What We Offer Opportunities to develop experience in fleet management and transportation operations. On-the-job training based on company procedures and operational requirements. A collaborative and professional work environment. Opportunities to strengthen coordination, communication, and administrative skills. Compensation based on experience, qualifications, and company policy. Additional benefits may be available according to company policy and eligibility. How to Apply Interested candidates should submit an…

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