Fleet Operations Assistant - Winter Springs, FL

Fleet Operations Assistant

Winter Springs, FL (In-Office Position)

American Premier Services operates a multi-state fleet of trucks and heavy equipment supporting environmental and land development operations. We are seeking a Fleet Operations Assistant to work directly with and support the Vice President of Field Operations in coordinating maintenance, organizing repair documentation, tracking fleet costs, and communicating with equipment dealers and vendors.This is an execution-focused support role. Final approval authority for major repair and replacement decisions remains with the VP of Field Operations.

Core Responsibilities:

Fleet Maintenance Coordination

• Track and schedule preventative maintenance for trucks and heavy equipment
• Monitor equipment downtime and maintain a current “units down” list
• Maintain organized digital records of all maintenance activity

Repair Review & Dealer Communication

• Collect and organize repair quotes for VP review
• Review estimates for completeness and obvious discrepancies
• Communicate directly with dealership service advisors regarding timelines and scope
• Flag potential warranty coverage opportunities
• Track repeat failures and unusual repair patterns

Purchasing & Rental Oversight

• Generate and track Purchase Orders in NetSuite
• Coordinate rental requests and monitor rental duration
• Notify VP of extended rentals or abnormal cost exposure

Reporting

Provide a concise weekly summary including:

• Units down
• Open repair status
• Rental spend
• Upcoming preventative maintenance
• Potential warranty claims

Preferred Experience

• 2–5 years in:
  • Heavy equipment dealership service department
  • Fleet maintenance coordination
  • Construction equipment rental operations

  Familiarity with equipment brands such as:

• John Deere
• Bobcat
• Kubota
• Ditch Witch

Working knowledge of diesel and hydraulic service terminology preferred.

Ideal Candidate

• Highly organized and detail-oriented
• Comfortable communicating directly with dealership service departments
• Confident enough to professionally question discrepancies
• Strong written and verbal communication skills
• Able to manage multiple service requests simultaneously
• Comfortable working in a support role in a fast-paced operations environment

Job Requirements

1. AA/AS degree or equivalent experience.

2. Fleet background is preferred but not required.

3. Strong communication skills necessary for both internal communication and communicating with vendors.

4. Strong working knowledge of Microsoft programs and Google docs, with NetSuite being an added benefit.

5. Desire to constantly learn and work with new systems to continually enhance efficiency and effectiveness.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.