Fleet Manager

About SpartanX LLC At SpartanX, our approach is straightforward: we pair top-of-the-line solar technology with unmatched value. We deliver reliable solutions for homeowners while empowering our teams to grow, lead, and make a lasting impact. To be a Spartan means to lead with purpose, embrace challenges, and create meaningful change. Our mission is driven by innovation, integrity, and a commitment to excellence in solar energy. Join our community of professionals shaping the future of clean energy, where every project reflects our promise of Solar Done Right. Fleet Manager Full-Time | Remote | $75,000 Annually About This Role SpartanX is seeking an experienced, highly organized Fleet Manager to oversee company vehicles supporting our residential solar operations across multiple markets. This position is responsible for managing fleet inventory, vehicle assignments, maintenance, repairs, registrations, insurance coordination, and overall fleet performance. The Fleet Manager will work closely with Field Operations, Human Resources, Finance, and company leadership to ensure vehicles are properly maintained, cost-effective, compliant, and available to support business needs. We're looking for someone who can manage a growing fleet, identify opportunities to reduce expenses, and maintain accountability across geographically distributed teams. What You'll Do Fleet Operations & Vehicle Management Oversee daily fleet operations across multiple U.S. markets. Maintain accurate records of company vehicles, assigned drivers, locations, and vehicle status. Coordinate vehicle assignments, transfers, replacements, and returns. Manage vehicle acquisition and disposal processes in coordination with leadership. Monitor vehicle utilization and recommend adjustments based on operational needs. Coordinate vehicle availability for new hires, transfers, and market expansion. Establish and maintain consistent fleet management procedures. Maintenance & Repairs Coordinate preventive maintenance, inspections, and vehicle repairs. Track maintenance schedules, mileage, and service history. Work with dealerships, repair facilities, and fleet service providers. Minimize vehicle downtime through proactive maintenance and timely repairs. Review repair estimates and coordinate approvals according to company procedures. Identify recurring maintenance concerns and recommend cost-effective solutions. Monitor vehicle condition and ensure fleet assets remain safe and operational. Fleet Compliance & Driver Accountability Maintain current vehicle registrations, inspections, and required documentation. Coordinate fleet insurance records, claims, and accident reporting. Work with Human Resources to verify driver eligibility and required documentation. Monitor compliance with company vehicle policies and applicable regulations. Coordinate vehicle recovery and reassignment following employee separations. Track vehicle-related incidents, damages, and policy concerns. Escalate safety or compliance issues to appropriate leadership. Vendor & Expense Management Manage relationships with fleet management companies, dealerships, maintenance providers, and other vendors. Review fleet-related invoices, maintenance expenses, and operating costs. Monitor fuel expenses, mileage, vehicle utilization, and repair trends. Identify opportunities to reduce unnecessary fleet expenditures. Assist with fleet budgeting, expense forecasting, and cost reporting. Evaluate vendor performance and recommend improvements. Support negotiations for vehicle services and fleet-related agreements. Reporting & Cross-Department Coordination Maintain accurate fleet records within company systems. Provide regular reports on vehicle inventory, assignments, maintenance, expenses, and utilization. Coordinate with Field Operations regarding vehicle availability and operational requirements. Work with Human Resources and Onboarding on vehicle assignments for new employees. Partner with Finance regarding fleet exp…

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