Fleet Manager

Description: SUMMARY OF ESSENTIAL FUNCTIONS: Manages the compliance, cost control and operational readiness of the vehicle and trailer fleet for two divisions that serve the oil and gas production sector. The fleet has approximately 500 light-duty and medium-duty vehicles, 600 trailers and 40 DOT-regulated units. Reports to senior management and operations leadership, and works closely with Operations, HSE, Finance, Supply Chain and field leadership. SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Manage the daily administration and strategic oversight of the vehicle and trailer fleet. Keep accurate fleet asset records. Include unit assignments, locations, specifications, ownership or lease data, mileage, registration status and lifecycle data. Monitor vehicle utilization. Identify assets that are underutilized, overutilized or not necessary. Coordinate vehicle transfers, additions, replacements, disposals and reassignments between operating locations. Set and maintain fleet standards for vehicle classes, specifications, equipment and replacement cycles. Make sure that vehicles and trailers are available and correctly configured for field operations. Manage vehicle procurement from the operational request through specification, sourcing, ordering, delivery, upfitting, registration and deployment. Coordinate with approved dealerships, manufacturers, leasing companies, upfitters and other fleet vendors. Recommend vehicle replacements based on age, mileage, maintenance cost, utilization, condition and operational needs. Manage the disposal of retired vehicles and equipment to get the best residual value. Remove disposed assets from company records, insurance, registrations, telematics and fuel programs. Serve as the primary administrator for the Samsara telematics platform. Audit vehicle assignments, driver assignments, GPS devices, mileage, utilization and asset status in Samsara. Find telematics devices that are inactive, missing, incorrectly assigned or not reporting. Coordinate the corrective action. Add new vehicles to Samsara and remove retired vehicles promptly. Use telematics data to support driver safety and compliance initiatives with Operations and HSE leadership. Administer the company fuel card and fleet fuel programs. Monitor fuel transactions for unusual activity, high consumption, unauthorized purchases, duplicate transactions and other exceptions. Reconcile vehicle, driver and fuel card assignments. Analyze fuel consumption and cost trends by vehicle, location, business unit and operating group. Find ways to reduce fuel consumption, idle time, operating cost and fleet waste. Complete the monthly IFTA reports on time. Collect and validate mileage, jurisdictional travel and fuel purchase data for IFTA reports. Reconcile Samsara mileage data with fuel transactions and fleet records. Investigate discrepancies before filing. Keep IFTA records and documents in accordance with record-retention requirements. Make sure that the 40 DOT-regulated units have the required registrations, permits, inspections, documents and vehicle records. Coordinate with HSE and Safety personnel to support compliance with FMCSA and DOT requirements. Monitor document expiration dates and address compliance requirements before they are due. Help with internal and external DOT and fleet audits. Oversee titles, registrations, license plates, permits and renewals for vehicles and trailers in all operating states. Keep an accurate registration and renewal tracking system. Resolve registration, title, VIN, plate and ownership discrepancies. Make sure that new assets are registered before they go into service. Manage Tribal Employment Rights Ordinance (TERO) and vehicle compliance requirements for operations on tribal lands and reservations. Coordinate the permits, registrations, stickers and access documents needed for reservation access. Keep records of authorized vehicles. Monitor TERO expiration dates and changes …

View the full posting and apply