Fleet Manager

POSITION SUMMARY Under general direction, organizes, monitors, and supervises the fleet services operation within the Public Works Department to perform a variety of technical tasks relative to vehicle and equipment maintenance with a focus on high quality service and work products. Directs activities of personnel engaged in inspecting, repairing, and maintaining a variety of vehicles and equipment to ensure compliance with state, federal and city requirements. Coordinates the acquisition and disposal of the city’s vehicle fleet. REPORTING RELATIONSHIPS Reports to: Public Works – Deputy Director of General Services Direct Reports: Fleet Parts Specialist, Fleet Technician Lead, Fleet Technicians, and Fleet Coordinator DUTIES AND RESPONSIBILITIES The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary. Essential Duties & Responsibilities Organize, plan, prioritize, assign, supervise, and review the work of staff responsible for vehicle and equipment maintenance. Work with the City of Sheridan and the Cherry Hills Village as outlined in the approved intergovernmental agreements for vehicle maintenance, including updating and negotiating revised agreements when needed. Implement and monitor preventative maintenance programs to assure cost-effective maintenance in accordance with manufacturer’s specifications and prolong the lifespan of the vehicle; establish schedules and methods for providing vehicle and equipment maintenance services; allocate resources accordingly. Supervises all Division personnel including hiring, evaluation, coaching & development, and discipline. This includes, but isn’t limited to, coordination with the Human Resources Department completing all necessary forms and paperwork. Participate in the development of goals & objectives to deliver quality service at established levels of service; monitor and document levels of service on an on-going basis; prepare reports, as needed. Develop and implement policies & procedures to ensure high quality, consistent service, and operations; make recommendations for changes and improvements to existing policies and procedures; monitor work activities to ensure compliance with established policies & procedures. Implement and maintain a mechanic training and certification program to provide needed technical skills; develop individualized training plans for each staff member; assist with coordination of training. Ensure adherence to safety regulations; enforce safety practices and procedures; ensure employees receive appropriate safety training; ensure employees receive and utilize personal protective equipment. Provide oversight for compliance programs such as disposal of hazardous and toxic waste products; prepare, submit, and maintain records of all activities; respond to inquiries from compliance agencies; analyze and implement solutions to new requirements. Provide complete oversight, preparation, and administration of the division budget and Capital Equipment Replacement Fund (CERF) budget; submit budget recommendations; monitor expenditures to ensure budget is not exceeded. Oversee computerized fuel management system to ensure proper inventories and accurate billing to departments & external clients. Maintain vehicle and equipment maintenance records and repair costs; prepare charges for user departments & external clients. Maintain records and documentation regarding Division operations and programs using a computerized asset management software program; prepare reports on operations and activities, fuel usage, etc.; analyze records and reports to evaluate operational efficiency and economy. Monitor and oversee control of supplies and equipment needed for maintenance & repair activities; oversee the efficient and cost-effective ordering of parts, supplies, tools, and other materials; complete purchases in accordance with the city’s Procurement Policy; admin…

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