Fleet and Operations Coordinator

Job summary SureGreen is hiring a dependable Fleet and Operations Coordinator to keep daily field operations organized, maintain accurate communication and help keep vehicles and equipment ready for work. This is a hands-on, non-management coordination position for someone who can take ownership of assigned responsibilities and complete them without continuous supervision. The successful candidate will issue daily schedules, track crew and subcontractor completions, communicate with property managers and vendors, maintain LMN asset information and help coordinate vehicle, equipment and small-engine repairs. A valid Ontario DZ licence is required. Key responsibilities Prepare, issue and confirm daily crew schedules each morning. Track work throughout the day and maintain accurate completion, delay and exception updates. Collect subcontractor reports and required property information, following up on incomplete submissions. Notify property managers of site activities, service notices, delays, incidents and approved completion updates. Prepare complete enhancement closeout records, including organized completion photographs. Maintain accurate LMN asset records and related operational information. Inspect small engines and equipment at a practical level, identify likely issues and coordinate parts, repairs or outside service. Assist with routine vehicle maintenance and help develop safe, practical responses to breakdowns, damage and overnight operational incidents. Communicate professionally with vendors, repair facilities, subcontractors, customers and internal staff. Maintain an active task list, identify missing information and escalate issues before deadlines or service commitments are missed. Candidate Requirements The position requires reliable coordination, practical mechanical judgment and winter availability. Required qualifications Valid Ontario DZ driver’s licence and an acceptable driver’s abstract. Reliable transportation and the ability to report to the Etobicoke office during winter weather events. Comfort working overnight during winter operations and responding to occasional weekend or on-call requirements. Practical mechanical aptitude involving vehicles, small engines, landscape equipment or similar machinery. Ability to use Microsoft Excel, email and shared digital systems accurately and efficiently. Professional customer-service and vendor-communication skills by phone and email. Strong organization, documentation and follow-through. Ability to work independently, manage priorities and complete recurring duties without constant direction. Sound judgment regarding safety, vehicle condition, equipment damage and matters requiring management approval. Ability to work around vehicles and equipment and complete inspections in outdoor weather conditions. Preferred experience Experience coordinating field crews, routes, service schedules or subcontractors. Experience in landscaping, property maintenance, construction, snow operations, transportation or fleet support. Experience arranging vehicle or equipment maintenance, sourcing parts and working with repair vendors. Experience using LMN or another field-service, fleet, work-order or asset-management system. Experience preparing photo-based completion reports or customer closeout packages. Working conditions and availability The regular schedule is Monday through Friday from 7:00 a.m. to 5:00 p.m. The employee must also be available for occasional on-call and weekend requirements. Winter operations may require overnight work, schedule changes and travel during active snow or ice events. Reliable attendance during weather events is an essential requirement of the position. Role boundaries This is not a management position. The coordinator administers approved schedules, gathers information, communicates updates and follows work through completion. The position does not independently hire, terminate or discipline employees; approve payroll; authorize major…

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