Fleet Administrator

About Us Pro-Pipe Services, a Shenandoah Company, specializes in using advanced technology to provide quality data and recommended solutions that support informed planning and infrastructure renewal programs. We are also recognized as a pipe maintenance company that prioritizes safety and customer service. As the largest CCTV (closed-circuit television) underground pipeline inspection company in the Western U.S., we proudly serve facility owners, government agencies, engineers, construction firms, and natural gas providers. Our team is committed to hiring top-performing individuals seeking long-term employment and opportunities for growth. We offer competitive pay, a comprehensive benefits package, and opportunities for career advancement. Position Overview We are seeking a Fleet Administrator to join our team. In this role, you will support safe, compliant, and efficient field operations by managing safety programs and overseeing fleet administration. This position partners with project teams, shop/yard staff, and branch leadership to drive OSHA and DOT compliance, reduce risk, and ensure vehicles and equipment are ready for work. The ideal candidate is organized, detail-oriented, and able to coordinate multiple priorities across field operations and fleet management. This position can be based out of our Dallas, TX or Phoenix, AZ branch . What You'll Do Coordinate safety orientations, toolbox talks, and targeted training (fall protection, confined space, LOTO, trenching/excavation, PPE). Schedule and track employee certifications (OSHA 10/30, First Aid/CPR, equipment operator cards, HAZWOPER). Conduct and document site safety audits and inspections; issue corrective actions and track closeout. Support job hazard analyses (JHAs), pre-task plans, and Stop Work Authority initiatives. Assist with incident/near-miss investigations, root-cause analysis, and corrective/preventive action (CAPA). Maintain safety records and generate monthly KPIs (TRIR, DART, near-misses, audit findings, CAPA closure rate). Manage fleet inventory, titles, registrations, insurance, and renewals across multiple states. Coordinate preventive maintenance, annual inspections, DVIRs, and repairs; track uptime and PM compliance. Administer telematics/ELD systems, fuel cards, toll transponders, and fleet expense reconciliation. Ensure driver compliance with MVR checks, qualification files, medical cards, onboarding, and safety training. Monitor DOT/FMCSA compliance for hours-of-service, vehicle inspections, drug/alcohol testing, and IFTA/IRP requirements. Support pre-mobilization planning, emergency preparedness, and equipment/PPE readiness. Collaborate with insurance/risk partners on certificates, claims, and sub/supplier compliance. Other duties as required Required Qualifications 1–3 years in construction safety, fleet administration, or related operations role; multi-state field environment preferred. Working knowledge of OSHA construction standards and DOT/FMCSA compliance. Experience with ELD/telematics platforms and fleet management systems (e.g., Samsara). Proficiency in Microsoft 365/Google Workspace; strong Excel skills. Strong organizational, communication, and problem-solving skills. Valid driver’s license and clean driving record. Preferred Qualifications Certifications a plus: OSHA 30 (Construction), First Aid/CPR, CHST/ASP/CSP, or CDL. Experience managing fleets of vehicles and heavy equipment. Familiarity with construction or service-driven operations. Perks of the Job Weekly Pay 401(k) + Company Match Comprehensive Medical, Dental, and Vision Insurance Company-paid life insurance Paid Time Off (PTO) Opportunities for career advancement and professional growth Shenandoah is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workforce.

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