Financial Processor II, CAS Financial Operations

Job no: 504013 College / VP Area: College of Arts & Sciences Work type: Staff Location: Newark, DE Categories: Financial Services and Procurement PAY GRADE: 28N CONTEXT OF THE JOB: The College of Arts and Sciences (CAS) is the largest college at the University of Delaware, comprising 22 academic departments, 2 academic centers, and 37 interdisciplinary centers, programs, and institutes across the arts, humanities, social sciences, and natural sciences., CAS plays a central role in the University’s academic mission, providing foundational coursework for all UD students and serving more than 8,400 undergraduate and graduate majors. CAS is home to over 520 full-time faculty who are nationally and internationally recognized scholars and innovative teachers. With annual sponsored research expenditures exceeding $40 million, the College supports significant interdisciplinary research and maintains outstanding teaching and research facilities. Supported by over 425 staff members and 45 postdoctoral fellows and researchers, CAS operates with annual expenditures of over $152 million and serves as a hub for interdisciplinary engagement, connecting the University with local, national, and global communities through research, creative activity, and public service. Under the limited supervision of the Manager, Financial Processing and in coordination with the Unit Business Administrators, the Financial Processor II performs a complex range of financial activities. The principal emphasis is on the management of financial record activities associated with the procurement and financial operations of the College of Arts and Sciences. A high level of independent judgment is required to ensure financial record system accuracy, appropriate application of inventory control procedures, and University policy compliance. MAJOR RESPONSIBILITIES: Purchasing Management: Coordinates and books domestic & international travel for University faculty, students, and guests; ensuring university travel practices and guidelines are followed. Maintains detailed records of departmental funding and travel itineraries. Collaborate with departmental staff for specific needs and expectations. Administers and processes all purchasing requisitions to include purchase orders and non-PO payments such as honorarium, awards, payments to individuals and vendors, participant support/incentive, legal payment, patent, leased space, etc. Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures, and in collaboration with commodity approvers and the College’s Sponsored Programs Team. Processes requisitions for capital equipment in collaboration with commodity approver and CAS Research Administration. Identify and track fabrication transactions for capitalization, process journal vouchers for fabrication and coordinate asset inventory tagging with Department Business Administrators and CAS Research Administration. Maintains detailed and itemized receipts and supporting documentation for all transactions and expenses. Serves as the independent reviewer of all credit card transactions. Serve as a departmental/college liaison with UDs Procurement Department. Trains department/college credit card holders for compliance travel, research, and other applicable financial policies, procedures, and systems. Ensures all cardholders understand policies and procedures concerning credit card usage. Processes applications for department-issued/college-issued credit cards, cash advance cards, and other travel forms. Travel & Business Hosting Management: Administers and processes all Travel and Business hosting requisitions to include travel request and reimbursement to individuals. Ensures that all contract and grant expenses are allowable, allocable, reasonable, and allocated as budgeted, in compliance with policies and procedures. Maintains detailed and itemized receipts and supporting doc…

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