Finance & Office Administrator (In-Office)

Job Title: Finance & Office Administrator Location: Langley, BC (In-Office) Job Type: Full Time About Us: Growl Products is a North American manufacturer and distributor of cutting-edge personal protective equipment — including nitrile gloves, heavy-duty work gloves, welding gloves, cut-resistant gloves, and industrial stay-wet towels. Based in North America, we are fiercely committed to quality, safety, and the people who rely on our products every day. Job Overview: We are looking for a detail-oriented, organized, and proactive Finance & Office Administrator to join the Growl Products team. This is a focused finance and office administration role where the successful candidate will oversee bookkeeping functions (working alongside our bookkeeper), manage accounts payable and receivable, support month-end close, and coordinate a broad range of office and HR functions. This is an in-office, detail‑oriented position ideal for someone who thrives in a fast‑paced, growing product company. Key Responsibilities: 1. Finance & Accounting Oversee bookkeeping accuracy and coordinate closely with our internal bookkeeper and external CPA as required. Manage accounts payable (AP) — process vendor invoices, schedule payments, and maintain supplier records. Manage accounts receivable (AR) — issue customer invoices, track collections, and follow up on outstanding balances. Support month-end and year-end close processes, including journal entries, account reconciliations, and financial reporting preparation. Prepare and distribute internal financial reports and dashboards for leadership review. Monitor and manage cash flow; flag discrepancies or concerns to senior management. Assist with budget tracking and variance analysis Process and reconcile company credit card and bank statements Ensure compliance with BC and federal tax filing requirements (GST/HST, PST, payroll remittances) 2. Office Administration Manage office supplies, equipment, and facilities coordination Coordinate internal calendars, scheduling, and correspondence for leadership Maintain organized filing systems (digital and physical) for contracts, invoices, HR records, and other documentation Handle incoming and outgoing mail, courier arrangements, and office communications 3. Human Resources Support Assist with recruitment administration — posting job ads, scheduling interviews, and onboarding new hires Maintain employee records and HR files in compliance with BC Employment Standards Act requirements Process bi-weekly or semi-monthly payroll using accounting/payroll software Track employee vacation, sick leave, and time-off balances Support benefits administration and liaise with benefits providers as needed Assist with the development and maintenance of HR policies, employee handbook updates, and internal process documentation 4. Budget & Reporting Support annual budget preparation and ongoing budget tracking across departments Prepare purchase orders, expense reports, and procurement summaries Assist leadership with ad hoc financial analysis and reporting as needed Qualifications: 1. Required Diploma or certificate in Accounting, Business Administration, Finance, or a related field (or equivalent work experience) 3+ years of experience in a combined finance/bookkeeping and office administration role, preferably in a small to mid-sized business Proficiency with accounting software (QuickBooks, Sage, or similar) Strong working knowledge of Microsoft Office (Excel, Word, Outlook) Solid understanding of AP, AR, payroll, and month-end close processes Familiarity with BC and Canadian tax obligations (GST/HST, PST, payroll remittances) Excellent organizational skills with high attention to detail and accuracy Ability to manage competing priorities and work independently with minimal supervision Discretion and professionalism in handling confidential financial and HR information 2. Preferred/Nice to Have Experience in a product-based, distribution, or manufa…

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