Facilities & Safety Coordinator

Position Summary The Facilities & Safety Coordinator is responsible for coordinating daily facility operations, performing general building maintenance, managing facility and operational supply purchasing, and supporting workplace safety initiatives. Responsibilities include opening and closing the facility, conducting routine safety walkthroughs, maintaining general facility conditions, coordinating outside contractors, and working with Human Resources (HR) and management to support compliance with applicable OSHA requirements and company safety policies. This position is responsible for general maintenance and coordination of outsourced services. Specialized electrical, plumbing, HVAC, and other regulated repairs will be coordinated through qualified, appropriately licensed professional service providers. Essential Duties and Responsibilities Facility Operations and Security Open and close the facility according to established company procedures. Ensure designated doors, access points, and facility areas are secured appropriately. Conduct routine facility walkthroughs to identify maintenance needs, unsafe conditions, and security concerns. Report facility deficiencies and coordinate corrective action with management or approved service providers. Coordinate access for approved contractors and service providers. Purchasing and Inventory Management Purchase and maintain appropriate inventory levels of janitorial, office, facility maintenance, and shipping supplies. Monitor supply usage and anticipate replenishment needs. Obtain quotes and coordinate purchases in accordance with company approval procedures. Maintain accurate purchasing records, receipts, and supply inventory documentation. Communicate supply shortages and purchasing needs to management. General Facility Maintenance Perform routine maintenance, including painting, patching holes, minor cosmetic repairs, replacing basic supplies, and other general upkeep duties within the employee’s training and qualifications. Conduct basic visual checks of facility conditions and identify maintenance needs. Operate ordinary facility controls, including resetting or switching electrical breakers when safe and authorized, in accordance with established procedures. Coordinate all electrical, plumbing, HVAC, and other specialized repairs through qualified and appropriately licensed service providers when required. Maintain records of maintenance requests, contractor visits, and completed repairs. Promptly report conditions that could pose a safety risk. Fire Extinguishers and Emergency Equipment Conduct and document monthly visual inspections of fire extinguishers in accordance with applicable requirements and company procedures. Check for visible damage, missing equipment, accessibility issues, and other apparent deficiencies. Promptly report deficiencies and coordinate required servicing or replacement through qualified service providers. Monitor AED readiness through routine visual checks, including accessibility and applicable battery and electrode-pad expiration dates, consistent with manufacturer instructions and company procedures. Coordinate AED servicing, maintenance, and replacement of supplies as needed. Maintain inspection records and ensure emergency equipment remains accessible. The coordinator’s responsibilities are limited to routine inspections, documentation, and service coordination. Required technical servicing, testing, repairs, and other regulated work must be performed by appropriately qualified personnel. Workplace Safety and OSHA Compliance Support Maintain the required OSHA safety training or certification designated by HSL for this position. Work with HR and management to coordinate workplace safety programs and applicable OSHA compliance activities. Schedule, coordinate, and document safety training in partnership with HR. Lead monthly safety meetings and maintain attendance records and meeting documentation. Conduct and document morning and …

View the full posting and apply