F&B Purchasing Manager

Essential Duties And Responsibilities Purchasing & Event Planning Partner with the Director of Food & Beverage, Executive Chef, and event operations teams to forecast purchasing needs based on BEOs, anticipated attendance, menus, concessions activity, and event schedules. Develop purchasing timelines for large-scale events to ensure product availability while minimizing excess inventory, spoilage, and unnecessary carrying costs. Monitor market conditions, commodity pricing, product availability, and supply-chain disruptions and recommend substitutions or alternative sourcing as needed. Negotiate pricing, service levels, delivery schedules, minimum-order requirements, and other purchasing terms within established authority. Manager of location spend reports – preferred supplier adherence scoring. Assist with new account set-up. Ascertain that purchasing and receiving documents have been properly completed and terms and conditions of purchases are appropriate. Warehouse Management – Receiving, Storage, and Distribution Establish receiving and delivery schedules that accommodate event activity, loading dock availability, storage capacity, and operational needs. Train, supervise, and provide direction to receiving, warehouse, and inventory staff, as applicable, including expectations for accuracy, safety, productivity, and accountability. Maintain organized, secure, sanitary, and operationally efficient receiving and storage areas and recommend improvements to warehouse layout and inventory flow. Tracks all items into the purchase order system. Cost Control & Financial Management Partner with Culinary and F&B leadership to evaluate product specifications, portioning, yields, and substitutions that support established food-cost and beverage-cost targets. Research and resolve purchasing discrepancies, invoice variances, shortages, damaged goods, credits, and vendor pricing issues. Support annual budgeting and forecasting by providing purchasing trends, projected cost increases, inventory requirements, and vendor pricing information. Food Safety, Quality & Compliance Ensure purchased and received food and beverage products meet established quality standards, product specifications, temperature requirements, shelf-life expectations, and applicable food-safety requirements. Ensure proper inventory rotation practices, including FIFO, dating, labeling, storage, and controls for perishable products. Support compliance with company procurement policies, contractual requirements, liquor controls, food-safety standards, and applicable regulatory requirements. Systems, Reporting & Controls Maintain accurate item masters, pricing, vendor information, purchase orders, receiving records, and inventory data within applicable purchasing, POS, inventory, and financial systems. Establish and maintain appropriate controls for high-value, high-volume, and sensitive inventory, including alcoholic beverages and premium food products. Payables Work with finance department to communicate and adhere to contract agreements of pay terms, minimums, additional charges, etc. Reviewer of late invoice payment report monthly – guide location. Review monthly location statements and reconciliation by location. Operations & Leadership Assist with internal concessions on a daily basis monitoring the F&B register to service all internal staff and onsite visitors/contractors. Coordinate closely with Culinary, Concessions, Catering, Finance, and Event Operations to ensure purchasing activity aligns with operational requirements. Supervisory Responsibilities Carries out supervisory responsibilities in accordance with all Legends Global policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities t…

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